Administrative Assistant

Administrative Assistant

Location:

Naples, Florida
Firm:
Musca Law, P.A.

Position Summary

Musca Law, P.A. is seeking a motivated and detail-oriented Administrative Assistant to join our Naples office. This position is ideal for a professional who is organized, dependable, and eager to begin a career in a fast-paced legal environment. The Administrative Assistant will provide essential clerical and administrative support to attorneys and staff while ensuring a high level of professionalism and client service.

Key Responsibilities

• Schedule appointments, meetings, and court-related deadlines
• Prepare, organize, and maintain physical and electronic files
• Scan, upload, and manage documents within the firm's case management system
• Assist with drafting routine correspondence and internal documents
• Receive, sort, and distribute incoming mail and deliveries
• Maintain office organization, supplies, and common areas
• Maintain confidentiality of client information at all times
• Closing client files
• Assisting with Trust matters

Qualifications

• High school diploma or equivalent required; some college coursework preferred
• Prior legal administrative experience is a plus but not required
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Ability to learn legal software and office systems quickly
• Professional demeanor and strong customer service skills
• Ability to multitask and manage time effectively in a deadline-driven environment

Skills & Competencies

• Reliability and punctuality
• Willingness to learn and take direction
• Strong work ethic and positive attitude
• Ability to work independently and as part of a team
• Comfort working in a confidential and professional setting

Work Environment & Schedule

• In-office position at the Naples, Florida location
• Full-time, Monday through Friday

What We Offer

• Competitive compensation
• Opportunity to gain experience in a respected law firm
• Supportive team environment
• Growth and advancement opportunities within the firm

Musca Law, P.A. is an equal opportunity employer committed to providing a professional and inclusive workplace.