More jobs:
Administrative Assistant, Bilingual
Job in
Naples, Collier County, Florida, 34113, USA
Listed on 2026-02-18
Listing for:
Diocese of Venice in Florida
Full Time
position Listed on 2026-02-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Office Assistant, Clerical
Job Description & How to Apply Below
Reports to: Business Manager/Pastor
Location: St. Peter the Apostle Parish | Naples, FL
Classification:
Hourly/Nonexempt
Overview
Assist the parish office in carrying out its mission by assisting the Parish in all administrative duties with secretarial and administrative professional support.
Job Responsibilities
- Welcomes and directs visitors and parishioners.
- Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff.
- Establish and maintain up-to-date filing systems, both hard copy and electronic.
- Maintains Parish Soft database contact list and sacramental records and Mass book, and Mass intentions including reporting updates to other parishes.
- Schedules and coordinates for baptisms, weddings, funerals, and burials.
- Compose, proof, correct and distribute letters, memos, forms, documents, bulletins, emails, and faxes in English, Spanish and/or Creole.
- Assist parishioners to navigate and coordinate parochial-related functions (wedding, baptisms, confirmations, etc.).
- Retrieves and records information as requested from records, email, minutes, and other related documents, prepares written summaries of data when needed.
- Schedule events on parish and diocesan calendars as needed, interfacing with the proper parish office and Catholic Center contacts.
- Provide back-up coverage as necessary for office operations.
- Assist staff in the coordination of parish functions.
- Other job duties as assigned.
- High school diploma or equivalent.
- Bilingual, English/Spanish required. Trilingual preferred, English/Spanish/Creole
- Proficient in Microsoft Office suite or related software.
- Excellent communication skills, both written and oral.
- Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
- Excellent organizational skills and attention to detail.
- Ability to work independently.
- Exhibits good judgment and keeps confidentiality, is highly motivated and self-directed.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Must pass DOV assigned level II FDLE background check.
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