Administrative Assistant​/Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Admin to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your proactive approach, exceptional organizational skills, and friendly demeanor will help foster a welcoming atmosphere for the team, owners, and visitors alike. This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence.

• Manage front desk operations, greeting visitors and directing them with professional phone etiquette.
• Maintain all Accounts Receivable.
• Operate multi‑line phone systems to handle incoming calls efficiently and route messages accurately.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Perform data entry tasks using Microsoft Office with precision and speed.
• Track expenses, invoices, and financial records.
• Support calendar management and scheduling for appointments as needed.
• Provide exceptional customer support by addressing inquiries promptly and courteously.
• Conduct clerical tasks such as proofreading documents, preparing reports, and managing correspondence.
• Oversee office supplies inventory and coordinate procurement to ensure smooth daily operations.
• Maintain a clean, organized workspace that promotes productivity and professionalism.
• Prepare, deliver, and upload Board Documents.
• Assist in the Sales and Rental Department.
• Other duties as delegated by Management.

• Strong customer service interaction, helpful by nature, in an HOA setting with 490 lots.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel).
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast‑paced environment.
• Previous office management or administrative experience is preferred; clerical experience is a plus.
• Exceptional phone etiquette with experience managing multi‑line phone systems.
• Strong typing skills with high accuracy; familiarity with data entry procedures.
• Ability to proofread documents meticulously for clarity and accuracy.
• Outstanding customer service skills with a friendly, professional demeanor.
• Effective time management skills to handle multiple responsibilities simultaneously.
• Previous experience with Appfolio is a plus.
• Must be a team player.

This paid role is perfect for motivated individuals eager to grow their administrative career while contributing to a supportive team dedicated to excellence.