Operations Support Specialist - GMCD - Records

Collier County strives to be an employer of choice, and many of our employees build long term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

• Provide operational support to assist in the management of divisional operations, programs, and services; review and process a variety of internal and external reports, forms, invoices, contracts, and related documents.
• Receive and respond to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepare and proofread correspondence for format, accuracy, and completeness.
• Review and summarize a variety of fiscal, statistical, and administrative information; prepare related reports and memoranda; develop and revise division forms and report formats, as well as report preparation procedures.
• Perform a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting, and travel documents; track expenditures and revenues; and prepare budget amendments; record and deposit monies received by the Division.
• Enter data into Division databases, to include information from administrative functions and from operational/program activities.
• Establish and maintain automated and manual records and files.
• Provide assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refer callers/visitors to appropriate staff as needed.
• Perform special projects as assigned.
• Order office supplies; make travel arrangements and reservations; and maintain calendars for management staff or conference rooms.

• May prepare and proofread meeting minutes for format, accuracy, and completeness.
• May serve as liaison between assigned division and support services Divisions, including Information Technology, Human Resources, Risk Management, and Procurement Services.
• Perform other related duties as required.

• High school diploma or GED required.
• Two (2) years of related experience.
• Fingerprinting required.

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all‑inclusive list of responsibilities, skills, or working conditions associated with the position.