Receptionist​/Administrative Assistant

Receptionist/Administrative Assistant
Location:
Naples, FL
Salary: $21 - $26 per hour; commensurate with experience

Our client, a highly respected professional services organization, is seeking a Receptionist & Administrative Assistant to support its Naples office. This position offers the opportunity to join a collaborative, client-focused team in a polished office environment.

What you'll be doing:

• Professionally answer and direct incoming calls

• Greet clients and visitors in a welcoming and professional manner

• Coordinate incoming and outgoing mail, deliveries, and office distribution

• Maintain reception, hospitality, and conference room areas

• Coordinate conference room scheduling, meetings, catering, and audio/visual set up

• Assist with meeting preparation, room set up, and break down

• Provide administrative support to attorneys and office team members

• Assist with billing, invoicing, time entry, expense reimbursements, and payment requests

• Prepare and format correspondence, letters, and memoranda

• Maintain digital files and documentation in accordance with internal procedures

• Respond to requests with urgency while effectively managing competing priorities

• Provide additional office and administrative support as needed

What you'll need:

• Minimum of 3 years of receptionist, administrative, or office support experience preferred

• Experience working within a professional services firm is strongly preferred

• Strong proficiency with Microsoft Word and Outlook;
Excel experience preferred

• Strong attention to detail and organizational skills

• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

• Excellent written and verbal communication skills

• Professional demeanor, appearance, and reliability

• Ability to work collaboratively within a team environment

• Experience with document management systems such as iManage or Filesite is a plus

What's in it for you:

• Competitive compensation package

• Comprehensive benefits offerings

• Professional and collaborative work environment

• Opportunity to support a highly respected organization

• Long-term stability and career growth potential

Apply now! One of our recruiters will review your profile and we will be in contact if you qualify!

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