Administrative Assistant

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Job Description – Administrative Assistant

About Naples Classical Academy:

A Tuition-Free Public Charter Classical School. Naples Classical Academy is a Hillsdale College Member School.

NCA's mission is to train the minds and improve the hearts of students through a classical, content-rich curriculum that emphasizes virtuous living, traditional learning, and civic responsibility.

Duties as assigned by the Head of School, COO and Administrators such as:

• Write and edit emails, create memos and newsletters, and prepare additional communications and documents to be sent out to staff and/or families.
• Organize meetings including scheduling, sending reminders, organizing any necessary documentation, and sending follow-up communications.
• Answer all incoming calls with professionalism and patience, relay any pertinent information to the appropriate person, and either schedule a meeting or follow-up call.
• Plan for any important guests of the HOS, COO and/or school; prepare meeting space and any documents, information or slides as needed.
• Provide all communication, as the HOS directs.
• Any other duties as assigned.
• Provide completed and signed paperwork in a timely manner.

• Articulate and facilitate the implementation of the mission and values of the school.
• Safeguard confidentiality of privileged information.
• Attend board meetings, take minutes and post minutes in a timely manner.
• Answer phones professionally and greet visitors with a smile, providing information on school policies and procedures with patience and professionalism in a friendly manner.
• Prepare and maintain accurate and complete records and reports as required.
• Share the responsibility for the supervision and care of school inventory, proper and safe use of facilities, equipment and supplies, and report safety hazards promptly.
• Maintain professional relationships and work cooperatively with administrators, coworkers, the community and other professionals.
• Maintain communication with parents, students and staff regarding schedules and events.
• Maintain professional competence through individual and staff training, in-service educational activities, and professional growth activities.
• Assist with tracking in-service and professional development.
• Respond and resolve administrative inquiries and questions.
• Attend staff meetings and participate on committees within area of responsibility.
• Perform other tasks related to area of responsibilities as requested or assigned.
• Provide backup support as needed.
• Check assigned email inboxes for important updates and parent communication.

• Proficient computer skills:
  Google Suite and Microsoft Office, data entry and digital workplace platforms and business management software.
• Strong organizational and communication skills (both written and verbal) and attention to detail.
• Excellent decision-making, organization, time management and problem-solving skills.
• 2+ years of experience.
• Ability to meet deadlines, work on multiple projects, multitask, prioritize and coordinate the work of others, and work independently with little direction.

The organization is an equal opportunity employer. The organization is committed to providing equal opportunity for all individuals in all areas of recruitment, selection, placement, training, assignment, transfer, compensation, benefits, discipline, retention, and promotion. The board commits itself to the policy that there shall be no unlawful discrimination against any person because of race, color, religion, age, sex, national origin, or disability.

All decisions with regard to employment shall be in compliance with applicable state and federal laws.