Project Coordinator

Overview

We are seeking a project coordinator to join our team!

• Two (2) or more years of administrative experience, including supervisory, organization, coordination, and performance of duties at a responsible level.
• Two (2) or more years of clerical experience, including organization, coordination, and performance of duties of a responsible level.

• Excellent organizational skills.
• Knowledge of personal computers and document scanning devices.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Procore Project Management Software a plus.
• Ability to plan, organize, and prioritize multiple tasks.
• Ability to communicate with others and assimilate and understand information in a manner consistent with essential job functions.
• Ability to work independently or in a group with minimal direction; capable of handling complex projects and locating needed information to complete the project.
• Ability to make sound decisions in a manner consistent with essential job function.
• Willingness to adapt and learn new skills and new ways of doing things.
• Notary (preferred).

• Create and maintain project contacts lists
• Answer phone calls and coordinate messages
• Prepare AIA Owner Contract and Owner Change Orders
• Contractors Licensing in appropriate municipality
• Process Subcontracts and Sub Change Orders
• Process Submittals and RFI’s
• Prepare and track a wide variety of documents (letters, memos, labels, reports, RFI’s, Submittals, and Logs)
• Prepare materials for meetings, set up conference rooms, greet clients
• Send emails, courier and mail items
• Maintain drawing log, order and distribute plans from blueprint company
• Prepare and distribute Closeout Documents
• Scan and save all documentation for project daily
• Perform related duties and responsibilities as required.
• Comply with the guidelines of the Employee Handbook
• Salary commensurate with experience

Full-time

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program

• 8-hour shift
• Monday to Friday

In person