Landscaping Administrative Assistant

Landscape Administrator

The Landscape Administrator provides a wide range of office support functions to ensure the efficient operation of the Isles of Collier Preserve's landscaping vision, as well as serving as a key link between Landscape Manager, Landscape Specialist, and residents.

• Coordinate landscape work orders, schedule service calls, and track progress through completion.
• Provide daily administrative support to the Landscaping Manager and Landscaping Specialist.
• Performs accurate data entry, maintaining organized filing systems (both digital and paper), generating reports (e.g., work reports, inspection logs), and assisting with tracking information.
• Assists with accounts receivable, inputting proposals, processing invoices, tracking payments, and performing basic bookkeeping functions.
• Ensures daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion.
• Assists in the preparation of the landscape budget
• Interacts with residents and assists with solving inquiries and concerns. Differs to the Landscape Specialist and Landscape Manager, when applicable.

• Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and Landscaping specific computer applications. Generates requested reports.
• Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information.
• Ability to work independently or as part of a team and must possess problem-solving skills.
• All other duties assigned by Landscape Manager, Landscape Specialist & HOA board
• A high school diploma is typically required, with prior administrative or office experience preferred. An associate's degree or higher in a related field.
• Familiarity with landscaping services, terminology, and operations can be beneficial, though not required.

• Ability to lift 30 – 50 lbs.
• Work in an upright standing or sitting position for long periods of time.
• Reach with hands and arms.
• Communicate, receive, and exchange ideas and information by means of the spoken and written word.

Schedule:

Tuesday - Saturday, 8:30am - 5:00pm

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $27.00 - $30.00 per hour