Administrative Assistant

Compensation Amount: 27.00 USD Hourly

The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to support the unit.

• Responsible for daily sales reports
• Handle deposits and armored car pick ups
• Keep records and execute administrative policies determined by management
• Adhere to and promote GSI Hospitality Standards
• Screen incoming calls and correspondence, and respond independently when possible
• Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitor compliance
• Create and maintain database and spreadsheet files for revenue management and sales and marketing
• Run all required weekly and monthly reports for analysis and distribution
• Act as an onsite Human Resources: maintain and execute changes to employee files, recruit, oversee Workday
• Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents
• Maintain office equipment and supplies
• Answer phones with a polished manner, accurately transfer high volume of calls to the appropriate departments, and operate a multi-extension phone system
• Perform administrative tasks as assigned by the management team
• Maintain awareness of safety issues, and report them immediately to your manager

• High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position
• Ability to calculate basic mathematical figures
• Computer proficiency with Microsoft Outlook, Excel, Teams, Word-press
• Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people

• Ability to sit at a desk for the entire work day
• Reading and writing work-related documents in English
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and to speak clearly so that you can be understood in English
• Constantly communicates and receives verbal communication
• Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom
• Occasionally stoop, kneel, or crouch
• Use hands and arms to reach for, grasp, and manipulate objects

• Typical office equipment (computers, laptops, printers with scanning capabilities, copiers, among others)

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.