Landscaping Administrative Assistant

Job Overview

The Landscape Administrator provides a wide range of office support functions to ensure the efficient operation of the Isles of Collier Preserve’s landscaping vision, serving as a key link between the Landscape Manager, Landscape Specialist, and residents.

• Coordinate landscape work orders, schedule service calls, and track progress through completion.
• Provide daily administrative support to the Landscaping Manager and Landscape Specialist.
• Perform accurate data entry, maintain organized filing systems (digital and paper), generate reports (e.g., work reports, inspection logs), and assist with tracking information.
• Assist with accounts receivable, input proposals, process invoices, track payments, and perform basic bookkeeping functions.
• Ensure daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion.
• Assist in the preparation of the landscape budget.
• Interact with residents and assist with solving inquiries and concerns, differing from the Landscape Specialist and Landscape Manager when applicable.

• Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and landscaping-specific computer applications; ability to generate requested reports.
• Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information.
• Ability to work independently or as part of a team and possess problem‑solving skills.
• High school diploma required; associate’s degree or higher in a related field preferred. Prior administrative or office experience preferred.
• Familiarity with landscaping services, terminology, and operations beneficial, though not required.

• Ability to lift 30–50 lbs.
• Work in an upright standing or sitting position for long periods of time.
• Reach with hands and arms.
• Communicate, receive, and exchange ideas and information by means of the spoken and written word.

Tuesday – Saturday, 8:30 am – 5:00 pm.

As a full‑time exempt associate, you will be eligible for full comprehensive benefits, including multiple medical plans, dental, and vision. You will also be eligible for time‑off benefits, paid holidays, and a 401(k) with company match. Occasional travel may be required to attend training and other company functions.

$27.00 – $30.00 per hour.