Development Operations Assistant Manager

DATA COORDINATOR

Reports To:

Director, Data & Technology

Classification:
Full-Time, Non-Exempt

Supervisory Responsibilities:

None

Work Schedule:

Full-time, 40 hours per week

Grace Place puts faith into action, providing pathways out of poverty by educating children and families.

The Data Coordinator is a member of Grace Place's Data Team and is responsible for accurately entering, maintaining, reviewing, and organizing information across the organization's student, family, program, donor, grant, and reporting systems.

This role supports student enrollment and attendance records, routine organizational reporting, donor gift processing, Development records, grant information, communication systems, food-distribution records, and data-quality reviews. The Data Coordinator collaborates with members of the Data Team and staff across Programs, Development, Finance, and other departments to obtain required information, resolve routine discrepancies, and maintain complete and accurate records.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working with multiple systems and large spreadsheets. Strong Microsoft Excel skills, sound judgment, confidentiality, and a commitment to Grace Place's mission are essential.

• Process new student and family registrations for School Age Programs and Bright Beginnings.
• Create and maintain accurate student and family records in EZReports, Stopwatch, and other designated systems.
• Enter and update enrollment, attendance, program sessions, participation, and student status records.
• Add, remove, and transfer students between programs and sessions based on information provided by authorized program staff.
• Compare information across registration documents, program records, EZReports, Stopwatch, and other source systems.
• Identify missing, duplicate, incomplete, or inconsistent information and prepare follow-up lists for Program Managers.
• Coordinate with Program Managers and Data Team members to resolve routine data discrepancies.
• Enter and maintain grades, assessment results, survey responses, family-event participation, and other required program data.
• Provide approved assessment results and reports to program staff to support student placement and instructional planning.
• Maintain organized documentation for enrollment, attendance, assessments, family events, field trips, and other program activities.
• Escalate complex or significant discrepancies to the appropriate Data Team member.

• Maintain information within ETO, EZReports, Stopwatch, and other designated reporting systems.
• Prepare recurring and ad hoc reports using established templates, procedures, and reporting schedules.
• Assist with monthly, quarterly, annual, grant, Development, and organizational reporting, including the monthly Development Report.
• Review reports for missing information, duplicate records, inconsistencies, and apparent formula errors.
• Compare reports with source documents and systems to verify accuracy and completeness.
• Import ETO survey data and other approved information into designated systems.
• Complete approved imports and exports and support annual reporting, dashboards, surveys, and data-cleanup projects.
• Cross-reference student, family, donor, and program information between source records and databases.
• Coordinate routine corrections with members of the Data Team and appropriate department staff.
• Maintain supporting documentation for corrections and follow-up activities.
• Protect the confidentiality and security of student, family, donor, employee, and organizational information.

• Enter and maintain accurate donor, constituent, gift, campaign, appeal, and event information in Raiser's Edge and other approved systems.
• Process incoming gifts using established procedures, coding instructions, and internal controls.
• Import and post approved transactions from BBMS, CardPointe, Give Smart, Pay Pal, and other approved platforms.
• Record cash, checks, stock, in‑kind gifts, ACH/EFT donations, donor‑advised fund distributions, trust payments, and other contributions based on supporting documentation.
• Coordinate with Development staff to obtain missing information and ensure gifts are properly recorded and coded.
• Prepare deposit sheets, batch‑control reports, contribution files, and supporting documentation for Finance.
• Process recurring electronic transactions according to the established schedule.
• Create and maintain Appeal, Fund, and Campaign coding as directed and add approved information to constituent records.
• Export mailing, email, and distribution lists using approved criteria and assist with campaign tracking and routine reporting.
• Refer unusual gifts, unclear coding, reconciliation differences, or missing documentation to the appropriate Data Team or Development staff member.

• Enter grant proposals, awards,…