Specialist Facilities and Property Leasing

Facilities & Property Leasing Specialist

Minimum requirements (education/experience):
High school diploma or General Education Development (GED) certificate and two (2) years of related experience. Intermediate computer skills required (i.e., ability to use email, Word, Excel, databases and other applications).

Preferred (education/experience):
Advanced computer proficiency preferred.

Position location:

Facilities Management

Salary:
Non-Bargaining Range - 7

FTE: 1.00

Special notes:
Collier County Public Schools desires a candidate to provide administrative support for the Facilities Management Department, Project Management Team.

Duties include:

• Receives, verifies accuracy, and processes pay applications and invoices for weekly payments; liaises with Construction Management Companies to ensure pay application back-up documentation is provided; verifies retainage amount is correct and checks overall amounts in pay application; creates and maintains a spreadsheet for each purchase order payment, credit or change to ensure accuracy; coordinates pay application approvals with Project Managers and Senior Director;
  
  coordinates the timely processing of payments for pay applications and invoices; collect lien waivers if applicable; reconcile all purchase orders and Direct Material Purchases to ensure proper closure at the completion of each project; verifies accuracy of Guaranteed Maximum Price (GMP), change orders, GMP reconciliation, and final completion document accuracy before submitting to the Board for approval; coordinates with Accounting Department and Construction Management Companies to complete the "End of Fiscal Year" process;
  
  distributes payments to Construction Management Companies and vendors; create, process and track requisitions and purchase orders for GMP, Facility Modifications and Facilities Planning and Design projects; maintains a working knowledge of the procedural and legal responses between the school district and the Department of Education as they relate to construction rules and regulations; answer phone; copy and scan documents; file documents;
  
  maintain file organization; read and respond to emails.