Administrative Assistant-Conf Svcs II

Marriott is seeking an Administrative Assistant for Conference Services to support our busy hospitality operations in Bethesda. In this role, you'll coordinate meeting logistics, manage calendars, prepare documents, and maintain accurate event records. You'll liaise with internal teams to ensure conferences and events run smoothly, handle guest and client communications, and support billing and reporting tasks. This position offers exposure to hotel operations, professional development opportunities, and the chance to grow your career within a people-first, service-focused global hospitality brand.

Responsibilities

• Provide administrative support to conference services leadership and event planning teams
• Coordinate meeting schedules, room reservations, and event logistics within the hotel
• Prepare, proofread, and distribute correspondence, reports, and event documentation
• Maintain organized digital and physical files, records, and tracking spreadsheets
• Liaise with internal departments to ensure event requirements are communicated and met
• Assist with guest inquiries, confirmations, and follow-up communication for meetings and events
• Process invoices, purchase orders, and expense reports for conference services
• Update event details in property management or event management systems
• Support preparation of presentations, proposals, and contracts for conference clients
• Handle general office tasks including phones, mail, supplies, and calendars

Required Skills

• Administrative support
• Calendar management
• Event coordination
• Hospitality operations
• Customer service
• Microsoft Office
• Data entry and recordkeeping
• Written and verbal communication
• Invoice and expense processing
• Scheduling and logistics planning