Word Processor

Word Processor - Private Client / Trusts & Estates

Location: Naples, Florida | Office-based

Salary: $45,000-$60,000 DOE

Hours: 40 hours per week

Employment: Full-time, Non-Exempt

We are working with a well-established professional services firm in Naples, Florida, to recruit an experienced Word Processor to support its busy legal team.

This is an excellent opportunity for a highly organised and detail-oriented individual with strong document production skills and an interest in working within a professional legal environment, particularly supporting trusts and estates matters
.

The successful candidate will work closely with attorneys, legal secretaries and office administration, providing high-quality document preparation and administrative support.

• Provide backup support to Legal Secretaries as required.
• Prepare, format, revise and finalise wills, trusts, estate planning documents, correspondence and other legal documents.
• Create and organise client binders containing executed trust and estate documents.
• Manage and process email attachments accurately and appropriately.
• Undertake document formatting, scanning, photocopying and electronic filing.
• Prepare correspondence and documents for mailing and courier services, including Certified Mail, UPS and Fed Ex.
• Maintain desk files and ensure client documentation is filed accurately and promptly.
• Assist with client signing meetings and act as a witness when required.
• Provide occasional backup support to Reception.
• Work collaboratively with attorneys, administrative staff and wider office teams.
• Undertake additional responsibilities as delegated by attorneys or the Office Administrator.

We are looking for someone who is meticulous, dependable and comfortable working in a fast-paced professional environment.

You will ideally have:

• High school diploma or GED required.
• A degree in Business Administration or a related discipline is preferred.
• 2+ years' experience in a Word Processor or document production role.
• Strong proficiency in Microsoft Word, Excel, Outlook, Visio and Power Point , together with Adobe.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organisational ability.
• The ability to prioritise workload, multitask and manage competing deadlines effectively.
• A professional, collaborative and team-focused approach.
• Previous experience within a legal or professional services environment is advantageous.
• Flexibility to work overtime when requested by an attorney.

• $45,000-$60,000 salary
  , dependent on experience.
• Competitive benefits package.
• 25 days' paid time off (PTO) per calendar year.
• 40-hour working week.
• Non-exempt position with eligibility for overtime.
• Professional, office-based working environment in Naples.