Administrative Assistant-Conf Svcs II

Marriott is seeking an Administrative Assistant for Conference Services to support our busy hospitality team. In this role, you'll coordinate meeting logistics, manage schedules, prepare documents, and handle guest and client correspondence. You'll work closely with event, catering, and hotel operations teams to ensure flawless execution of conferences and group events. Marriott offers comprehensive training, career growth, and exposure to global hospitality operations in a culture built on integrity, respect, and service excellence.

Responsibilities

• Provide administrative support to conference services and catering teams, including scheduling, correspondence, and document preparation
• Coordinate meeting logistics such as room bookings, audiovisual requests, and hospitality needs
• Maintain accurate records, files, event orders, and databases related to group and conference activities
• Assist with guest and client communication, responding to inquiries and directing requests promptly
• Prepare reports, presentations, and internal communications for conference services management
• Process invoices, purchase orders, and expense reports in accordance with Marriott procedures
• Support on-site events with signage, materials, and last-minute administrative needs
• Collaborate with hotel departments (front desk, banquets, F&B) to ensure seamless event execution
• Maintain office supplies, equipment, and an organized work environment for the conference services office
• Protect confidential information and uphold Marriott's standards of professionalism and service excellence

Required Skills

• Calendar and schedule management
• Conference and event coordination
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Hospitality operations knowledge
• Customer service and client communication
• Document preparation and editing
• Data entry and records management
• Invoice and expense processing
• Basic project coordination
• Office administration and filing systems