Contract Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

At Jacobs, we believe that thriving communities, healthy cities, and sustainable infrastructure create opportunities for everyone. Our work goes beyond building roads and transportation systems. We partner with clients, communities, and colleagues around the world to deliver innovative solutions that improve quality of life and create lasting positive impact.

We are seeking a Contract Coordinator to join our growing Florida transportation team. In this role, you will play an important part in supporting project delivery by coordinating contract administration activities, assisting with proposals and negotiations, and ensuring compliance with contractual requirements for transportation and infrastructure projects.

As a Contract Coordinator, you will provide administrative and contractual support throughout the project lifecycle. Your responsibilities may include

• Assisting with the preparation, review, and submission of , specification packages, and detailed cost estimates.
• Coordinating communication and/or information between project teams, contractor, the public, and local agencies.
• Reviewing contract documents to ensure accuracy, completeness, and compliance with project requirements.
• Tracking key contract milestones, deliverables, deadlines, amendments, and renewals.
• Processing Supplemental Agreements including examining estimates related to materials, equipment, labor, consulting services, and project costs or pay items for consistency and contractual alignment.
• Preparing and maintaining contract files, reports, correspondence, and supporting documentation.
• Monitoring contractual obligations and helping identify potential compliance risks, issues, or changes that may impact project delivery.
• Develops and issues Work Documents with specific locations, pay items and estimated quantities for work to be performed.
• Reviews for contractor invoices for accuracy, contract compliance, and processes according to FDOT procedures.
  
  Coordinating contract modifications, and documentation updates throughout project execution.
• Collaborating with internal technical teams, finance professionals, procurement staff, and external stakeholders to support successful project outcomes.
• Supporting compliance with Florida Department of Transportation (FDOT) requirements, policies, and procedures.
• Maintaining accurate project records and assisting with audits, reporting requirements, and document management activities.
• Contributing to continuous improvement initiatives that enhance contract administration processes and project efficiency.

• A minimum of three (3) years of experience in contract administration, contract coordination, project controls, procurement support, or a related field.
• Experience working on Florida Department of Transportation (FDOT) projects or transportation infrastructure programs.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills
• Attention to detail and the ability to review technical and contractual documentation for accuracy.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• The ability to collaborate effectively with diverse teams and stakeholders.
• The ability to learn new computer applications.
• The ability to perform basic mathematical computations.

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