High School Program Assistant Manager

Job Title: Assistant Program Manager, High School

Reports To: High School Program Manager
Classification: Full-time, Exempt
Supervisory Responsibilities: None

Our Mission: Grace Place puts faith into action providing pathways out of poverty by educating children and families.

Summary/Objective:
The Assistant Manager for School-Aged programs works collaboratively with the Program Manager to provide direct academic and enrichment services to students attending the after school and summer programs and their family members. The Assistant Program manager assists in managing the day‑to‑day operations of the program; such as—supervision of staff, scheduling, student management, volunteer management, direct educational services, maintenance of curriculum and supplies, mealtime, transportation, parent partnership, and program outcome reporting.

Program Implementation

• Be responsible for the day‑to‑day management and supervision of the after school summer program
• Create and implement program policies and procedures
• Manage student behavior concerns
• Manage student transportation, arrival and dismissals
• Create program and staff schedules
• Coordinate activities that support the program objectives and align to the school day
• Manage program expenses by determining what materials and curriculum are essential and within budget guidelines
• Plan and execute six parent events annually

Student Recruitment

In collaboration with the Program Manager, the Assistant Manager will

• Recruit and enroll students
• Provide orientation to families
• Represent Grace Place at recruiting events
• Provide outreach to families whose student has attendance or behavioral concerns

Volunteers and Partnerships

• Develop and maintain relationships with school personnel in order to provide student and families services that align with district initiatives
• Develop and maintain partnerships with community organizations in order to bring quality activities and resources to students and families
• Train, maintain, and celebrate program volunteers to assist in quality program operations

Outcomes

• In collaboration with the Program Manager, the Assistant Manager will
• Ensure that the programs meet all grant requirements
• Collect all data with accuracy
• Use data/databases to report on program outcomes
• Maintain student records
• Work toward continuous program improvements through data analysis and action planning

Education

• Bachelor’s degree or equivalent experience is preferred
• Degree in education or related field is preferred

Experience

• Minimum of two years of experience working in an education or youth development environment
• Supervisory experience preferred

Knowledge, Skills, and Abilities

• Bi-lingual skills required (English/Spanish or English/Haitian Creole)
• Proficient in Microsoft Word, Excel and Power Point
• Current First Aid/CPR certification

• Work Environment:
  This position is primarily based at one main work location. However, occasional travel to other sites may be required to perform job responsibilities. Work conditions may include varying temperatures, noise levels, and other environmental factors depending on the location and duties being performed.
• Position Type and Expected
  
  Working Hours:
  
  Full‑time, regular exempt
• Physical Demands:
  Bending, sitting, and standing for long periods of time. Occasionally lift, carry, or hold weight more than 40 pounds.

Additional Eligibility

Qualifications:

Background check, fingerprinting required.

• Organizational
  
  Competencies:
  
  The following competencies are organizational in nature in that all Grace Place employees are expected to exhibit these competencies and will be part of the basis for their performance evaluation.
• Work Ethic and Commitment:
  Extent to which the employee takes pride in his or her work, and is dedicated and committed to excellence in personal goals and organizational mission. Extent to which a significant volume of quality work is performed efficiently in a specified period of time; employee is a peak performer with a high energy level.
• Initiative and Problem Solving:
  Degree to which employee takes active steps to set and achieve tasks/goals on a timely basis. Is a self‑starter…