Deputy Director - Finance

GENERAL DESCRIPTION OF DUTIES

The purpose of this classification is to manage and supervise daily accounting operations for the City, as directed by the Finance Director, by applying professional accounting standards to functions under charge, and to ensure compliance with established regulatory standards concerning municipal accounting operations. This classification provides leadership, direction, and oversight related City financial matters regarding staff, City Management, City Council and applicable boards in the Finance Director’s absence.

This position requires knowledge and experience to assume full functions and duties of the Finance Director at a moment’s notice. Must bring education and experience to contribute to the City’s financial success into position with intent of leading all financial aspects of City Government.

• Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
• Oversees city accounting operations; reviews and verifies accounting data concerning cash receipts, accounts payable, payroll, accounts receivable, bank accounts, bank deposits, pension, and other finance activities; prepares bank transfers for health insurance, payroll, risk management, etc. as needed; verifies/approves bank transfers entered by employees; applies accepted and professional accounting standards to daily functions to ensure compliance with regulatory standards; performs routine audits, bank reconciliations, and grant management as needed.
• Manages daily accounting operations of payroll, accounts payable/receivable, parking citation, meter collections, cash receipts, grant expenditures, journal vouchers through direct supervision of accounting personnel; reviews and approves the expenditures for accounts payable.
• Analyzes a variety of financial data; reviews and approves journal vouchers from other departments for G/L corrections; researches and approves payroll corrections for accuracy; reviews and approves time sheets and leave requests for employees; reviews and corrects encumbrances as needed; and reviews and corrects retaining accounts.
• Processes a variety of documentation associated with department/division operations, within designated time frames and per established procedures: receives and reviews various documentation, including sales tax reports, bank agreements, reconciliations, journal vouchers, and payroll records; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including grant schedules, fixed asset schedules, journal vouchers, wage reports, financial reports, and IRS quarterly reports;
  
  compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Assist external auditors with annual fiscal year audit; prepares grant schedule for Annual Comprehensive Financial Report; balances fixed assets accounts and prepares the schedule for Annual Comprehensive Financial Report.
• Prepares and administers Accounting Division and Beach Administration budgets; prepares and submits the operating budget for the beach administration division; prepares and submits the operating budget for the accounting division; reviews and completes the expenditure estimate for beach admin and accounting divisions; and monitors expenditures for budget compliance.

Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Requires the ability to function in a managerial…