Associate Dean Finance & Administration

Overview

Reporting to the CEO and Dean, the Associate Dean for Finance and Administration is a strategic partner in organizational planning and decision‑making across key areas of the law school. In addition to leading the fiscal management of the organization, the Associate Dean will supervise auxiliary services such as the campus bookstore and campus security. The Associate Dean will lead the law school’s efforts to collect and analyze organizational financial data that informs critical organizational priorities and manages financial reporting.

Prepare an annual budget of approximately $21 million for approval by the Board of Governors. Project revenue by modeling enrollment, tuition, and attrition. Meet with each cost‑center manager along with CEO and Dean to review prior year activity and plans for the coming fiscal year. Prepare budget document for Board; update Sage with budget, accounting for projected expense fluctuations to increase reliability of YTD reports.

Plan, communicate and lead budget planning process to align financial resources with strategic organizational objectives to ensure profitability, efficiency, and cash flow stability. Establish planning process for forecasting accuracy, controlling costs, and mitigating risks through collaborative agile planning.

Provide information to Comptroller for preparation of monthly financial statements to include payroll reports, bank transactions, quarterly inventory reports, and investment statements. Analyze financial reports to identify issues and trends. Respond to variance questions from the Comptroller. Provide quarterly internal financial reports and annual audited financial statements to bank.

Manage institutional bank accounts and serve as authorized signer. Monitor bank activity to maintain appropriate balances. Maximize interest earnings through high‑yield savings or CDs and impact on cash flow. Identify and transmit deposits that need to be processed by Development or Student Accounts.

Manage institutional investment accounts for endowed funds. Transmit funds to be invested and create new investment accounts. Provide balances of available funds and request release of those funds as they are used in accordance with the terms of the endowment.

Coordinate with Development regarding donated stock and authorize its sale.

Monitor student account balances and collection activities. Prepare annual student debt reserve and authorize write‑off of uncollectible accounts.

Serve as authorized individual to draw funds from the Department of Education for student loan and federal work‑study. Calculate reimbursement amount due for federal work‑study and monitor fund balance. Provide annual work‑study receivable schedule for Comptroller.

Serve as Trustee for 403B Retirement Accounts along with Human Resources Director. Participate in an annual meeting to review activities and assist with production of documents for annual audit. Authorize bi‑weekly payroll contribution files in Empower.

Manage portfolio of insurance coverages. Meet with agent along with CEO and Dean to review proposed coverages. Complete applications for various lines of coverage and make payment arrangements. File claims, as necessary.

Participate in annual employee benefit meetings with Human Resources Director, CEO and Dean, and insurance agency. Understand prior year experience with claims and review recommendations for premium cost sharing within budget constraints.

Process payroll in the absence of the Human Resources Director. Manage payment of all employee benefit premiums to protect employee privacy.

Serve as the Registered Agent for the Law School for the State of Florida. Ensure annual reports are filed and accept subpoenas. Ensure county business license is renewed annually.

Prepare information and analysis needed by auditors to support preparation of annual Audited Financial Statements and Single Audit Act Compliance, including fixed asset review, square footage allocations, flex spending account balances, housing deposits at end of fiscal year, deferred faculty salaries, vacation accrual indebtedness, tuition and fee deferrals,…