Budget Analyst

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Requisition No:882723

Agency:
Department of Health

Working Title:

BUDGET ANALYST -

Applicants accepted only from Florida Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

This is a highly responsible professional fiscal position within the Finance & Budget section of the Florida Department of Health in Collier County (DOH-Collier). The incumbent will perform complex budget development, financial monitoring, reporting, and analysis; these duties under the supervisor of the Finance and Accounting Director I - SES. The incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols and procedures in regard to confidential information.

Contributes to the organization’s culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or work groups. Continuously demonstrates the Department’s ICARE values.

Budget Development

• Assists the Finance Director in coordinating, preparing, submitting, and monitoring CHD budgets to DOH and the Board of County Commissioners, including preparation of annual budget spreadsheets for each L4 manager.
• Oversees budget entries in FIRS and provides ongoing training and support to program managers and L4 staff, including formal FIRS budget/report training at least annually.
• Reviews and updates of the CHD Spending Plan and Cash Balance reports on a regular schedule to prevent overspending of the AOB and ensure timely updates in FIRS by required deadlines.
• Conducts and participates in annual and quarterly budget meetings and meets at least weekly with the Finance & Accounting Director to review budget changes, discuss variances, and recommend or implement corrective actions.
• Compiles data and prepares the annual County Core Contract for leadership review and approval; prepares amendments, updates, and scheduled reports, and coordinates with county staff on contract budget changes.
• Ensure all required financial and contract reports accompany the CHD monthly county invoice.
• Coordinates with departments to identify budgetary needs for equipment, screenings, and capital outlay.
• Identifies and leads process improvement initiatives to enhance efficiency and fiscal integrity.
• Serves as a resource to staff and leadership for questions on budgets, reports, and fiscal processes.
• Provides training and ongoing support to program managers and staff on budget preparation, management, and use of FIRS and related reporting tools.
• Communicates financial procedures and updates to enable compliance and effective decision-making.

• Monitors revenue, expenditures, appropriations, and the approved operating budget for accuracy; evaluates financial performance, identifying trends, risks, and necessary adjustments.
• Collects and analyzes financial data, prepares financial statements/reports, and provides financial health updates and recommendations for informed decision-making.
• Reconciles the State Accounting System and prepares cash and reconciliation analysis for leadership review; researches and resolves items on the monthly Reconciliation Report promptly.
• Prepares and monitors reports on a weekly, monthly, quarterly and annual basis, as required by the department using the following systems ( FIRS, MFMP, FLAIR, CONMAN, and PLAM).
• Reviews and approves financial transactions (revenue, expenditures, refunds, journal transfers, budget allocations) in FLAIR, FIS, and FIRS systems.
• Supports compliance by ensuring State Funds, General Revenue, Federal OCAs, and categorical revenues have no negative balances (e.g., by June 30), and that Schedule C federal OCA balances are zeroed within 55 days of grant period end, making code sheet corrections (TR58 or TR96) as needed.
• Assists in preparation and submission of annual and year-end financial statements, Medicaid Cost Based Reimbursement (C ) reports, Schedule of Expenditures of Federal Awards (SEFA), and supports compilation of certified forward items, payables, encumbrances, and documentation.
• Maintains and updates depreciation data and backs up maintenance of the depreciation schedule per state guidelines.
• Prepares budgetary information for ancillary budgets, grants, and special projects

• Prepares and reviews Step 2 payroll reallocations and OCA processing for each pay period, ensuring payroll adjustments align with Health Management System time, and maintains annual creation or updating of FIRS Payroll Reallocation sets.
• Monitors and…