Expense Analyst

EXPENSE ANALYST

Location: Naples, FL |
Full-Time | In-Office

Numbers matter. Details matter. And when it comes to expenses, getting both right matters a lot.

Av Air Pros  is looking for an Expense Analyst to join our corporate team in Naples and take ownership of one of the most important financial processes in our organization: making sure employee expenses are accurate, properly documented, compliant, and ultimately tied to the right projects and clients.

This is more than a “check the receipts” accounting role. You’ll work across the organization, partnering with employees, project teams, Accounting, and Financial Analysts to make sure expenses flow correctly through our business. You’ll become the go-to resource for Workday Expenses, help improve how we use the system, identify issues and trends, and contribute to reporting and financial analysis.

If you’re an accountant who enjoys figuring out how things work, catching the detail others miss, and becoming the person everyone comes to when they have a question, this could be a great fit.

Av Air Pros  is an employee-owned commercial aviation consulting firm headquartered in Naples, FL, with professionals located at major airports across the country.

For more than 30 years, airlines and airports have relied on us for strategic analysis, planning, program management, project management, and facilities management. We’re a specialized firm with a highly professional team—and because we're not a huge organization, the work you do is visible and meaningful.

Our culture is built around trust, independence, accountability, and professional growth. We give smart people the opportunity to take ownership of their work and make an impact.

As our Expense Analyst, you'll become the go-to resource for employee expense processing and Workday Expenses
. You'll make sure expenses are handled accurately and efficiently while helping employees throughout the company navigate the process.

Your responsibilities will include:

• Review and approve employee and non-employee expense reports for accuracy, completeness, proper documentation, and compliance with company policies.
• Verify expenses are properly allocated to client projects, Marketing, or Overhead, based on business purpose and project requirements.
• Review receipts and expense documentation and identify discrepancies, missing information, duplicate expenses, or unusual activity.
• Ensure appropriate Workday worktags, cost centers, and project allocations are used.
• Work with Accounting Operations Leads to understand project-specific requirements and how expense classifications affect client invoicing.
• Become the internal subject-matter expert for Workday Expenses, helping employees understand the system and resolving questions or issues.
• Help employees make the most of Workday's receipt scanning and OCR capabilities.
• Research and resolve problems within the Workday Expenses process, including issues resulting from business process or validation changes.
• Develop and maintain Workday reports and use financial data to identify trends, exceptions, and opportunities for improvement.
• Partner with Financial Analysts to provide expense reporting and analysis in support of revenue forecasting and business decisions.
• Help prepare documentation and reports for internal and external audits.
• Support the continued rollout and adoption of Workday Expenses throughout the company.
• Educate employees on expense policies and serve as a resource when questions arise.

Because we're a relatively small corporate team, you'll have the opportunity to broaden your accounting experience beyond expenses. This is a great opportunity for someone early in their accounting career who…