Event Coordinator, Hospitality ​/ Hotel ​/ Catering

At Vineyards Country Club
, we are dedicated to delivering an exceptional experience in an elegant, welcoming environment for our members and their guests. From intimate member gatherings to grand weddings and signature celebrations, our Club provides a stunning backdrop paired with impeccable service. We are seeking an energetic, detail-driven Event Coordinator to join our team and elevate every event into a seamless and memorable experience.

This position plays a vital role in showcasing the Club’s brand, service standards, and hospitality excellence. The ideal candidate thrives in a fast‑paced, member‑focused environment and is passionate about turning client vision into flawless execution.

• Plan and coordinate events including weddings, corporate events, banquets, social gatherings, and member events.
• Meet with clients to understand their event needs and preferences, providing advice and recommendations on event logistics.
• Evaluate incoming leads, conduct timely follow‑up, and strategically guide prospects through the sales process to successfully convert them into confirmed, revenue‑generating events.
• Develop detailed event timelines, checklists, and budgets to ensure the smooth execution of events.
• Oversee event setup, including decorations, catering, and audiovisual needs, ensuring all elements are aligned with client expectations.
• Act as the main point of contact on event days, managing the event flow and addressing any issues that may arise.
• Coordinate with internal departments, such as food & beverage, housekeeping, and maintenance, to ensure all aspects of the event are taken care of.
• Manage vendor relationships, including negotiating contracts and ensuring the delivery of services.
• Provide exceptional customer service to all clients and guests, ensuring a positive experience.
• Stay current with event trends and implement creative ideas to enhance the guest experience.

• Degree in Hospitality Management or related field preferred but not required.
• Minimum of two years’ experience in event planning or hospitality management, ideally within a country club, luxury hotel, or similar upscale environment.
• Proven ability to follow up on leads and convert them into confirmed bookings.
• Exceptional organizational and multitasking skills with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with the ability to build relationships with members, clients, and team members.
• Highly detail‑oriented with a proactive, solutions‑focused mindset.
• Proficiency in Microsoft Office and event management software.
• Flexible schedule including evenings, weekends, and holidays as required.
• Positive, professional demeanor with a passion for creating memorable experiences.