HR Coordinator

About Pelican Bay Foundation

Pelican Bay Foundation is the premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, situated on more than three square miles and bordered by pristine white-sand beaches, our community offers the most diverse slate of amenities and activities anywhere in the region.

The Foundation manages all common areas, including two beach facilities and two private beachfront restaurants, two tennis facilities, two boardwalks, the Fitness Center and Wellness Studio, the Community Center, and approximately 90 acres of land.

We are seeking a full-time HR Coordinator to join our HR team, reporting to the HR Manager, and working closely with the HR Generalist. This role is designed to support the day-to-day administrative and recruiting functions of Human Resources, allowing the HR team to focus on strategic initiatives.

The ideal candidate is early in their HR career, highly organized, detail-oriented, and service-focused. You will play a key role in ensuring a positive experience for candidates and team members by coordinating recruiting logistics, onboarding, HR documentation, and systems support.

• Coordinate recruiting logistics, including job postings, applicant tracking, interview scheduling, and candidate communications
• Assist with creating, updating, and maintaining job descriptions
• Support high-volume and seasonal recruiting efforts, including administrative support for international staffing (H-2B) documentation
• Conduct background checks, employment verifications, and pre-employment screenings
• Coordinate onboarding logistics, orientation scheduling, and completion of new hire paperwork
• Ensure a positive, professional, and consistent candidate and new hire experience

• Maintain accurate and confidential employee personnel files
• Audit new hire documentation for completeness and elevate discrepancies as needed
• Support I-9 and E-Verify processing under HR Manager or HR Generalist guidance
• Track required licenses, certifications, training, and employment eligibility documentation
• Assist with compliance tracking and report preparation (e.g., EEO-1 support)
• Provide administrative support related to workers’ compensation and leave documentation by collecting, tracking, and routing information

• Enter and maintain employee data in HRIS (Paylocity), ensuring accuracy and timeliness
• Assist with generating standard reports and tracking HR metrics
• Serve as a first point of contact for basic HR questions (forms, processes, timelines), escalating policy interpretation or employee relations matters as appropriate
• Assist with drafting standard HR communications using approved templates
• Provide general administrative support to the HR team

• 1–2 years of experience in an HR administrative, coordinator, or recruiting support role preferred
• Experience using applicant tracking systems and HRIS;
  Paylocity experience a plus
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience in hospitality, service, or seasonal workforce environments a plus
• Exposure to H-2B or international staffing processes a plus, but not required

• Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• Any combination of education, training, and work experience that demonstrates the ability to perform the duties and responsibilities as described

• Generous Paid Time Off (PTO) & Paid Holidays
• Medical, Dental, and Vision options on the first of the month following 30 days from your start date
• 401(k) with excellent employer match
• Free Team Member Meals
• Team Member Referral Bonus
• Company Paid Group Life, Disability and AD&D
• Company Paid Employee Assistance Program
• Company-provided uniforms

• Welcoming: Help build and embrace a sense of community and belonging for all.
• Collaborative: Leverage our collective genius with a focus on clear communication, teamwork, and continuous improvement.
• Positive: Be open to new ideas and utilize creative problem solving to deliver exceptional experiences.
• Respectful: Always do the right thing, even when it is hard, and treat others with fairness, consistency, and respect.

Pelican Bay Foundation is an Equal Opportunity Employer and Drug Free Workplace.