Payroll Benefits Specialist

Job Title: Human Resources Generalist (HRG) - Benefits & Payroll Specialist

Location: Naples, Florida

Job Type: Full-Time & Salaried/Exempt

Schedule:

• Monday-Thursday, 8AM-5PM
• Friday, 8AM-3PM
• On-Site Role w/ Potential For 1 Remote Workday After Training Period

Salary: Starting at $65,000 per annum

Ultimate Offer based on Related Experience, Language Skills & Potential Impact

Hiring

Incentives:

Immediate PTO Accrual, Professional Development & Tuition Programs, Wellness Programs & EAP, Licensure & Certification Assistance.

Job Summary: This role serves as the primary operational resource for benefits administration, payroll coordination, HRIS administration, employee transactions, compliance reporting, and leave administration support. It provides responsive, accurate, and customer-focused support while ensuring HR records, benefits programs, payroll-related transactions, and employee data are administered accurately and compliantly. The HRG-BP functions as DLC's subject matter expert for benefits and payroll processes and is an imperative part of a growing Human Resources Team!

• Administer employee benefit programs including medical, dental, vision, life, disability, 401(k) retirement plans, FSA/HSA, COBRA, and voluntary benefits.
• Coordinate benefit enrollments, qualifying life events, status changes, and terminations (including deductions calculations).
• Manage annual Open Enrollment activities and employee benefit communications.
• Serve as primary liaison with benefit vendors, brokers, carriers, and third-party administrators.
• Provide employee education regarding benefit eligibility, coverage, enrollment, and payroll deductions.
• Process and reconcile monthly vendor invoices for all employee benefit plans, ensuring employee coverage elections, premiums, billing adjustments, and invoice amounts are accurate and resolved in a timely manner.
• Conduct monthly benefits billing audits and reconciliations to identify discrepancies in eligibility, coverage, and premium charges; research and coordinate corrections with carriers and internal stakeholders.
• Collaborate with benefits vendors, payroll, finance, and HR teams to reconcile enrollment, deduction, and billing data and ensure accurate benefit administration.
• Review and resolve benefits-related discrepancies, including retroactive enrollments, terminations, premium adjustments, over payments, and underpayments.
• Process all retirement plan contributions through Fidelity, ensuring accuracy, timeliness, and compliance with plan and regulatory requirements.
• Support annual compliance reporting and audits, including but not limited to Non-Discrimination Testing (NDT), Form 5500 preparation, retirement plan audits, and other required regulatory filings.

• Serve as Human Resources' primary liaison with Payroll and Finance regarding all employee-related transactions.
• Coordinate and validate payroll-impacting transactions including hires, promotions, transfers, compensation changes, leaves, and separations.
• Review and process Personnel Action Forms (PAFs) and related documentation.
• Assist employees with payroll, deductions, earnings statements, and related inquiries.
• Conduct payroll audits and coordinate correction of discrepancies.

• Maintain employee records and HRIS data accuracy.
• Perform routine audits of employee, payroll, and benefits data.
• Generate standard HR, benefits, payroll, and compliance reports.
• Support system testing, upgrades, process improvements, and data integrity initiatives.

• Provide administrative support for leave programs including FMLA, ADA-related documentation processing, military, workers compensation, and personal.
• Track leave documentation, deadlines, communications, and record retention requirements.
• Coordinate benefit continuation and payroll deduction administration during approved leaves.

• Support compliance activities related to ACA, COBRA, HIPAA, ERISA, benefits administration, and payroll requirements.
• Maintain documentation for audits, accreditation reviews, and regulatory reporting.
• Prepare routine reports and supporting documentation for Human Resources leadership.

• Serve as a frontline HR resource for employees regarding benefits, payroll, related HR procedures, and employee transactions.
• Support onboarding, employment changes, and separation processes.
• Deliver responsive internal customer service while maintaining confidentiality and professionalism.
• Collaborate with HR leadership, Finance, Payroll, brokers, vendors, and operational leaders.
• Participate in HR projects, process improvement efforts, and operational initiatives.
• Serve as an essential employee during emergency events when required.

• Bachelor's degree in HR, Business, or related field = Required (Combination of education and experience taken into consideration)
• 1-3 years' experience…