Onboarding Project Manager

Rentvine is the fastest-growing property management software company in the industry, ranked #60 on the 2025 Inc. 5000 list. Our powerful, cloud-based platform helps property managers streamline operations, reduce manual work, and deliver a better experience for tenants and owners. Behind that innovation is a team-first culture that puts people at the center. We care deeply about building a company where smart, driven individuals can grow, feel supported, and do the best work of their careers.

Our people aren't just part of our success—they're the reason for it.

Please Note:
Rentvine is unable to provide employment sponsorship now or in the future for this position. Candidates MUST currently reside in the USA to be considered.

When a property management company decides to move to Rentvine, you're the person who gets them there. You'll run a full slate of implementations at once, and every one of them landing on time — with clean data and a client who actually knows how to use the platform — is on you.

This is a project management job first. You'll own the plan, keep everyone honest about their commitments, spot trouble before it turns into a missed date, and stay the one accountable person from kickoff to handoff. You'll scope work up front as needed and write the SOWs that define it — sometimes for your own projects, sometimes for a teammate's — and those calls are yours.

You won't be purely managing from a distance, either. You'll get into the data — building migration files, checking balances — working alongside our accounting and data specialists. Most of your time goes to running the project, but this isn't a role where you hand off a plan and watch.

• Run a portfolio of client implementations end to end, from kickoff through go-live and the weeks after
• Build project plans that actually hold up — sequencing discovery, data migration, configuration, training, and financial cut‑over with realistic timelines
• Confirm scope at kickoff and make sure the client knows what they owe you and when
• Handle scope changes head‑on: figure out the impact, walk the client through the trade‑off, get agreement. Don't just absorb it
• Keep project status current and clear enough that a colleague could pick up your project cold

• Scope incoming accounts — sometimes ones you'll run yourself, sometimes ones that go to a teammate. You're scoping for the team, not just your own slate
• Get on the phone with people you've never met to do it. Often you'll be calling a prospect or a new client cold, with no relationship to lean on, and you'll need to pull real answers out of them fast
• Size up the account: how much data, what condition it's in, what they're coming from, how complex their portfolio is, and how ready they actually are
• Turn that into an estimate of effort and timeline you can stand behind — including when someone else will be the one delivering against it
• Write SOWs that spell out what's included, what isn't, what we're assuming, what the client needs to do, and what "done" looks like — clear enough to settle an argument three months later
• Write change orders when scope moves, with the timeline and effort impact quantified and the client signed off before the work starts
• Make these calls yourself within your thresholds. Escalate when the commercial terms warrant it, not by default
• Get involved with Sales on the complicated deals so we scope them right before signing, not after
• Help build the templates and estimating standards so this gets more consistent over time

• Catch risks and slippage early, raise them, and fix them before a date slips
• Hold internal teams and integration partners to their dates. These are dependencies, not favors
• Run go‑live readiness reviews against real exit criteria, and make the call on whether a client is ready
• Close projects out properly and hand off to Customer Success with the context, open risks, and configuration decisions they need

• Be the client's person throughout — one point of accountability, start to finish
• Run the rhythm: kickoff, regular check‑ins, milestone reviews, close‑out
• Chase what…