Administrative Services Manager - Naples Police

PURPOSE OF CLASSIFICATION

The purpose of this classification is to plan, direct and manage the programs, services, staffand resources of the Police Department's records, fiscal accounting, purchasing, payroll, building maintenance,and inventory control functions.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Manages department programs, services, resources, prepares and maintains policies, operating procedures, and work schedules; ensures that operations comply with established policies and procedures, rules, regulations, and law enforcement accreditation standards.
• Manages department financial resources; develops and administers the department's budgets; compiles, analyzes and submits financial data and recommendations; monitors expenditures and all CIP projects, ensures compliance with approved budget levels; manages and audits petty cash fund; manages and audits funds and prepares and submits required reports for related issues.
• Manages purchasing functions, and inventory management for the department; reviews and approves all purchase requisitions and direct payment requests; ensures all purchasing functions are executed in accordance with all local, state and federal procurement rules and regulations; oversees distribution, use and accounting for purchasing and gasoline credit cards; oversees maintenance of inventory of uniform, duty gear, equipment and supplies; accounts for all department fixed assets and disposals
• Manages the creation, utilization, maintenance, retention, preservation, dissemination, and disposition of records for the department; ensures policies and procedures regarding records retention are executed in accordance with local, state and federal records retention regulations; serves as records custodian for police including criminal records; and serves as liaison with other local and state agencies
• Manages all maintenance-related functions, which included the police building, and coordination of the maintenance, purchase and replacement of vehicles and other major items that require more analytical and procedural intricacies. than smaller items such as uniforms, equipment, and supplies.
• Manages and monitors revenues and expenditures related to the US government's Equitable Sharing Program and the State of Florida's Forfeiture Act, from asset forfeitures and seizures from criminal cases. The accounting for and use of these funds are controlled by a complex set of state and federal laws that are subject to annual audits.
• Submits required financial reports for any grants awarded to the department by various agencies, such as the US Department of Justice and Florida Department of Law Enforcement.
• Monitors and evaluates department services and operations; quality assurance, and quality improvement initiatives; analyzes operational statistics and staffing needs; directs the administration of employee training and certification activities; ensures employees receive adequate training and obtain required certifications.
• Responds to complaints and questions related to department operations; evaluates/responds to various requests for service/assistance from the public; provides information, research problems, and initiates problem resolutions.
• Serves as liaison between police and other departments regarding all purchasing, payroll and purchasing issues; communicates with City…