Coordinator, Graduate School of Oceanography​/Research

Coordinator, Graduate School of Oceanography/Research - (2 Positions)

Position Information

Job Title
- Coordinator, Graduate School of Oceanography/Research - (2 Positions)

Position Number - (PS - #) & (PS - #)

FTE - 1.00

FLSA
- Exempt

Position Type
- Professional Staff

Union - PSA/NEA
- Professional Staff Assoc

Pay Grade Level
- Grade Level: 9

Pay Grade Range
- Anticipated Hiring Salary Range: $65,000 - $78,000

Status
- Calendar Year, Full-time, Limited

Department Information

Department - GSO Dean

Contact(s)
- Please note:

Job applications must be submitted directly online only at: ((Use the "Apply for this Job" box below).)

Physical Demands

Campus Location
- Narragansett Bay Campus

Grant Funded
- No

Extension Contingency Notes
- Position is full-time, calendar year, limited to 07/24/2027 with anticipated renewal.

Job Description Summary
- The search will remain open until the position has been filled. First consideration will be given to applications received by July 9, 2026. Applications received after July 9, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community.

URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

Position Summary:

Assist Graduate School of Oceanography (GSO) Principal Investigators (PIs) in overseeing and administering all phases of fiscal administration and business functions for Special Projects, Private and Federal Research Funded Awards, with focus on the coordination of pre- and post-award research including collaborative efforts within the GSO disciplines and other University departments. Manage all business and fiscal operations, including the supervision of any clerical support staff and graduate students.

Adhere to and implement documented University and Federal Grant policies, protocols, and best practices. Create and implement new systems and supporting processes necessary for successful grant administration.

Duties and Responsibilities - KEY

DUTIES AND RESPONSIBILITIES:

Serve as principal coordinator of pre- award activity for all GSO assigned PI grants and contracts. Assist the assigned Graduate School of Oceanography Principal Investigator in all administrative aspects, such as but not limited to; travel, expenses, purchases, meetings, etc. Coordinate and oversee incremental funding for the multi-year and multi-institutional research projects. Serve as liaison between URI Sponsored Projects, PIs, and Agencies.

Coordinate and manage sub-awards. Interpret and apply rules, policies, and regulations pertaining to State and Federal funding agencies. Provide and interpret income and expense analyses. Utilize Web-based reporting and grant submittal systems. Assist PIs in the renewal process for research grants and contracts. Assist in all phases of proposal preparation for federal, state and foundation grants and contracts. Develop detailed budgets for proposals based on solicitations from funding agencies.

Develop protocols to monitor research grants and to predict future financial requirements. Reconcile monthly financial statements using on-line Web-based financial reporting systems. Prepare and assist in all phases of domestic and foreign travel arrangements. Initiate and prepare various personnel action forms. Additional duties as required. LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing, database management, and spreadsheet software. Microsoft Office. Peoplesoft. Info Ed. Grants.gov

Required Qualifications - QUALIFICATIONS

REQUIRED:

1. Bachelor's degree.
2. Minimum three years of business management experience in a research setting at a university, college, government agency, or related organization.
3. Demonstrated experience in budget preparation and income & expense analysis.
4. Demonstrated working knowledge of research life cycle, proposal components, and submission systems (i.e., Grants.gov, Cayuse, Streamlyne, Info Ed and/or Research.gov). 5. Demonstrated experience managing federal research grants and contracts.
6. Demonstrated computer skills (including, Microsoft Office, web-based reporting, word processing and electronic mail systems). 7. Demonstrated ability to manage financial projects in a deadline-driven, fast-paced environment.
8. Demonstrated strong interpersonal and verbal communication skills.
9. Demonstrated proficiency in written communication skills. 10. Demonstrated experience with federal agency proposal guidelines and procedures. 11. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications - PREFERRED:
1.…