Executive Assistant to Managing Director

We are seeking an experienced and organized Executive Assistant to provide comprehensive support to the Managing Director (MD).

The ideal candidate will have a strong command over Excel, MIS (Management Information Systems), financial aspects, and reporting.

This role requires attention to detail, exceptional communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Executive Support:

- Act as the primary point of contact for the Managing Director, managing daily reports, attending meetings & minutes of the same.
- Ensure seamless communication and coordination across various departments.
- Handle confidential information and sensitive matters with discretion.

Financial Reporting & MIS:

- Prepare, analyze, and manage monthly and quarterly financial reports.
- Compile data for MIS reports, providing insights to support business decisions.
- Maintain and update financial dashboards using Excel and other reporting tools.
- Track and report on key financial metrics and performance indicators.

Data Management & Excel Expertise:

- Create, update, and maintain various reports and spreadsheets, ensuring data accuracy and timely updates.
- Perform advanced Excel functions, including data analysis, pivot tables, VLOOKUP, and other financial modeling tasks.
- Generate and manage Excel reports for budget tracking, cash flow analysis, and cost analysis.

Follow-up & Communication:

- Ensure timely follow-ups on action items, ensuring that deadlines are met and tasks are completed.
- Communicate with various internal and external stakeholders on behalf of the MD.
- Assist in drafting emails, presentations, and other correspondence for the MD.

Miscellaneous:

- Provide administrative support such as drafting reports, handling correspondence, and organizing office files.
- Assist in special projects as required by the MD.

Required Skills &

Qualifications:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role, ideally supporting senior leadership.
- Strong proficiency in Microsoft Excel, including advanced functions (e.g., pivot tables, VLOOKUP, macros).

- Experience with Management Information Systems (MIS) and generating business reports.
- Exceptional organizational skills with the ability to manage competing priorities and deadlines.
- Strong attention to detail and accuracy.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Discretion and the ability to handle sensitive information.
- Familiarity with business management tools (e.g., Google Workspace, MS Office Suite).

Preferred Qualifications:

- Bachelor’s degree in Business Administration, Finance, or a related field.
- Experience working in a corporate or financial services environment.
- Knowledge of basic accounting principles.
- Advanced knowledge of Microsoft Excel and Google Sheets for data analysis, reporting, and automation.
- Proficient in creating and managing spreadsheets, using formulas, charts, pivot tables, and data visualization tools in both Microsoft Excel , Google Sheets or Power Bi.