Office Assistances

Job Summary

Under the direction and supervision of the HOD Administration & Facilities is responsible for entire state facilities operations across .

Knowledge, Skills & Abilities

Communication and influencing skills, in person and writing
Analytical and problem-solving skills
Decision-making
The ability to lead and manage teams and projects
Teamwork (Team player)
Attention to detail but also the ability to see the implications for the bigger picture
Commercial awareness
Customer service
Organisation, time management, prioritizing and the ability to handle a complex, varied workload
A good knowledge of MS Office

Duties And Responsibilities

Overseeing and agreeing to contracts and providers for services including security, parking, cleaning, catering, gardening and so on
Supervising multi-disciplinary teams of staff including cleaning, maintenance and security etc..
Ensuring that basic facilities are available all the time
Managing budgets and ensuring cost-effectiveness
Allocating and managing space between buildings
Ensuring that facilities meet government regulations and environmental, health and security standards
Advising businesses on increasing energy efficiency and cost-effectiveness
Overseeing building projects, renovations or refurbishments
Helping businesses to relocate to new offices and to make decisions about leasing
Drafting reports and making written recommendations
Ensure 100% uptime for all critical equipment round the clock
Partnering with HFC for organisational-level events (Event Management)
Complete procurement and payment process ownership (SAP/any equal)
Regular team governance and update to HOD
Utmost priority to safety related activities
Regular feedback and corrective action against feedback (Internal & External Customers)