Executive & Personal Assistant to Managing Attorney

Executive & Personal Assistant to Managing Attorney

Location: Nashua, New Hampshire

Position Type: Full-Time, On-Site

Schedule: Monday through Friday

Sweeney & Sweeney is a full-service law firm serving clients across New Hampshire, Massachusetts, and Maine. In partnership with Sweeney Title Services, LLC, the firm offers comprehensive legal and real estate title services, including title searches, settlements, and closings.

Beyond real estate, the firm assists clients with estate planning, probate, bankruptcy, personal injury, business formation, and other legal matters. With more than 80 years of service, Sweeney & Sweeney has earned a longstanding reputation for professionalism, trusted legal guidance, attention to detail, and high-quality client service.

Sweeney & Sweeney is seeking a motivated, organized, and dependable Executive & Personal Assistant to the Managing Attorney for a full-time, on-site position in Nashua, NH.

This individual will work directly with the Managing Attorney, providing executive, administrative, clerical, and personal assistance. The role is designed to keep the Managing Attorney’s schedule, communications, documents, priorities, and day-to-day responsibilities organized and running efficiently.

Responsibilities will vary from day to day and may include calendar and appointment management, scheduling meetings, organizing correspondence and documents, preparing files for client meetings and real estate closings, answering and routing phone calls, maintaining records and task lists, completing data entry and filing, and assisting with general office needs.

The position may also include occasional administrative errands, coordination tasks, and other responsibilities beyond routine desk work, as needed to support the Managing Attorney and the office’s day-to-day operations.

This role involves frequent interaction with the Managing Attorney, other members of the firm, clients, real estate professionals, lenders, and outside partners. Because the position may involve access to confidential, sensitive, and privileged information, professionalism, discretion, reliability, and sound judgment are extremely important.

No prior legal experience is required. Training will be provided. We are looking for someone who is capable, organized, eager to learn, and comfortable taking initiative in a professional office environment.

• Provide direct executive, administrative, and personal support to the Managing Attorney
• Manage calendars, appointments, meetings, and day-to-day scheduling
• Maintain organized task lists and help prioritize deadlines and responsibilities
• Organize correspondence, documents, records, and files
• Prepare and organize materials for client meetings, real estate closings, and other appointments
• Assist with document preparation, filing, scanning, copying, and data entry
• Answer phone calls and route client and business inquiries professionally
• Assist with email, correspondence, and general communications
• Maintain accurate, organized electronic and physical records
• Coordinate with firm employees, clients, lenders, real estate professionals, and outside partners
• Assist with general administrative and office-related tasks as needed
• Assist with occasional administrative errands, coordination needs, and other day-to-day responsibilities as appropriate
• Handle confidential and sensitive information with discretion
• Help ensure that priorities, appointments, documents, and follow-up items are completed in a timely manner
• Take on additional administrative or organizational responsibilities as the role develops

• Strong organizational and time-management skills
• Excellent attention to detail
• Dependable, punctual, and professional
• Strong written and verbal communication skills
• Ability to manage multiple tasks and priorities effectively
• Ability to handle confidential and sensitive information with discretion
• Good judgment and a professional demeanor
• Comfortable communicating with clients, colleagues, and outside professionals
• Comfortable using computers, email, and basic office software
• Ability and willingness to learn new systems, procedures, and…