Subcontractor Compliance Assistant

Optiline Enterprises LLC | Onsite | Full-Time

Optiline Enterprises is hiring a Subcontractor Compliance Assistant to join our Subcontractor Compliance Department. This role keeps our subcontractor compliance pipeline moving - processing lien waivers, managing work orders, handling certified payroll documentation, and collecting the compliance documents that keep our jobs audit-ready and our subcontractors working without interruption. This is a great fit for someone who2is comfortable with numbers and detail, thinks critically through problems rather than just following steps, and takes ownership of a checklist without needing to be reminded.

You2ll be working across multiple active construction projects, coordinating directly with subcontractors and internal project teams, in a role where accuracy and follow-through are the job. No construction compliance background? That2s fine - we2ll train you on the systems and the regulatory pieces. What we can t train is sound judgment with numbers and the discipline to follow through on open items.

If that2s you, we want to talk to you.

• Set up subcontractor document collection folders and checklists, and follow up directly with subcontractors to collect outstanding documents
• Support certified payroll intake and processing (e.g., WH-347 and state-specific forms), reviewing payroll figures and flagging discrepancies
• Maintain accurate, current compliance records across our tracking systems
• Proactively follow up on expiring or missing documentation - before deadlines, not after
• Provide regular written status updates on your assigned compliance items

• Comfortable working with numbers - reviewing figures, spotting discrepancies, and catching errors before they become problems
• Strong critical thinking and problem-solving skills; able to work through an issue rather than just following a script
• Attention to detail and comfort working from checklists and structured processes
• Ability to manage multiple subcontractors and projects at once without things slipping
• Clear, professional written and verbal communication you2ll be emailing and calling subcontractors directly
• Comfortable learning and working across different software systems
• 1-3 years of administrative, compliance, or construction-support experience preferred, but not required for the right candidate

• Bilingual in Spanish
• Familiarity with construction subcontractor compliance:
  Section 3, certified payroll, or Davis-Bacon requirements
• Prior experience in construction, real estate, or a regulated industry

• Full training on all compliance systems and processes - no prior construction compliance experience required
• A defined, structured role with clear expectations rather than ambiguous "figure it out" responsibilities
• Room to grow within the Compliance Department as you build expertise
• Health Insurance, PTO, Vacation, Retirement Plan, Life Insurance

Salary: $26.00