Business Officer II - DSS Administration

Job Title

Business Officer

The Administration Unit is responsible for overall DSS Administrative functions, including financial management, purchasing, contracts and personnel management. The unit ensures policies adopted by the state and local Department of Health and Human Services are implemented and carried out in accordance with laws, rules, regulations and contracts, and to secure funding to provide necessary services to promote the health and well-being of the citizens of Nash County.

By providing fiscal, reception, and clerical support, the Administration Unit allows Child and Family Services, Income Maintenance and Child Support staff to deliver their programs more effectively and efficiently to the citizens of Nash County.

The primary purpose of this position is to assist the Social Services Director with the administration and coordination of the fiscal operation of the Agency. The Business Officer is a resource in administrative, budgetary, and personnel matters, including the interpretation of federal, state and agency policies and procedures. The Business Officer is responsible for the direct management, coordination, supervision, and operation of the Administration Unit.

Responsibilities include gathering, analyzing, and reporting information concerning existing and/or new fiscal, automation and personnel projects and making recommendations to the Director necessary to obtain the desired objectives. This position works closely with the Director on budget development and implementation, policy review and development, direction of work flow, assessing and meeting staff needs, and problem resolution.

This position must have considerable working knowledge of mandated program services, policies and procedures in all Social Services programs in order to effectively manage budgets while complying with federal, state and local regulations.

In addition, responsibilities include, but are not limited to, planning, supervision, and management of the fiscal and budgetary operations of the agency and personnel administration. The Administration Unit is accountable for fiscal and budget management, purchasing, contract maintenance, payroll, accounts payable and receivable, monthly state expenditure reporting, fleet management, and audit preparation.

Administrative staff supervised:

• Accounting Technician II (3)

• Personnel Technician II (1)

Agency hours are 8:00 a.m. until 5:00 p.m., Monday through Friday, with one hour lunch. This position and all positions within the Agency are responsible for working in county emergency shelters and/or with emergency programs, as deemed necessary by the Director.

20% - Management/Supervision

The Business Officer directly supervises the day-to-day activities of fiscal staff. Fiscal activities are monitored to assure compliance with established county/state deadlines and policies. Fiscal activities include the compilation and preparation of administrative and program expenditure reports to obtain financial reimbursement of local, state, and federal funds, including the monthly preparation of the agencies reimbursement reports. Other fiscal activities involve the tracking and reporting of agency statistics.

Agency and office support activities are monitored to assure compliance with local, state, and federal rules, regulations, policies, ordinances, and laws.

The Business Officer evaluates work flow to determine efficiency and to devise and implement cost saving methods/procedures for the unit. Develops, implements and monitors long-term plans, goals and objectives focused on achieving the mission and priorities of the Administration Unit.

The Business Officer is responsible for recruitment of unit personnel by selecting, interviewing, and making recommendations for new hires. The Business Officer is also responsible for overseeing unit training, evaluations, grievances, disciplinary actions and terminations. Periodic meetings are held with employees to provide consultation, support and assistance to ensure a continuing sound and progressive fiscal operation.

65% - Fiscal Management and Monitoring

The position is…