Accounts Payable Specialist

The Accounts Payable Specialist will support the company's accounts payable functions, including processing invoices, reconciling statements, and ensuring timely payments to vendors. This is an important role within the Accounting Department that is essential in maintaining accurate financial records, optimizing cash flow, and building strong relationships with vendors. Key responsibilities include invoice management, payment processing, account reconciliation and routine reporting, along with maintaining accurate records.

This role requires strong communication, organization, and analytical skills. A strong background in the construction industry is preferred.

A key function of this position is payment management with a focus on scheduling and processing payments, monitoring payment schedules to avoid late fees, and addressing and resolving payment discrepancies or other payment issues with vendors. You will be instrumental in monitoring vendor accounts to reconcile statements, investigate and resolve outstanding balances or discrepancies while maintaining details records of transactions and reconciliations in Sage 100 Contractor as well as by providing routine updates to leadership.

This role requires strong intercompany collaboration, such as with sales and customer service, to resolve issues and streamline processes.

To be effective, you will need excellent analytical skills and the ability to analyze financial data and identify issues. Constructive, clear, and concise verbal and written communication skills are necessary for interacting with customers and internal teams. Maintaining organization of multiple priorities, customers, and projects is essential. Creative problem‑solving with the ability to resolve customer issues and billing discrepancies is required.

A background in accounting, finance, or a similar role with proficiency in accounting related software is required.

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation
• Verify appropriate authorization and coding for all invoices
• Match invoices with purchase orders and receiving documents
• Enter invoices into the accounting system for payment processing
• Schedule and process payments, including checks, electronic transfers and ACH
• Monitor payment schedules to ensure timely disbursements and avoid late fees
• Address and resolve payment discrepancies and issues with vendors
• Ensure all payment and AP procedures adhere to internal controls, accounting principles (GAAP), and relevant financial regulations
• Support and coordinate month‑end and year‑end close activities related to accounts payable, reconciliations, and accruals
• Reconcile vendor statements to ensure accounts are accurate and up to date
• Investigate and resolve outstanding balances or discrepancies
• Maintain organized records of invoices, payments and other accounts payable documentation
• Assist with audit preparation by providing required documentation and explanations
• Regular and punctual attendance at work
• Adherence to safety guidelines and policies
• Other job‑related duties as assigned

• 2+ years of progressive experience in Accounts Payable with a focus on commercial accounts
• Experience in high‑volume, multi‑entity environment with construction experience preferred
• Proficiency with ERP, AP automation tools, and accounting software
• Strong Microsoft Excel skills including pivot tables, VLOOKUPS, and complex formulas
• Demonstrates a high level of organization and reliability, ensuring tasks are completed accurately and prior to deadlines
• Exhibits strong multi‑step thinking abilities, effectively analyzing, and solving complex problems
• Manages time efficiently, prioritizing tasks to meet deadlines and maintain productivity
• Possesses strong communication skills, facilitating clear and effective exchanges of information
• Upholds discretion and confidentiality, handling sensitive information with the utmost care
• Works effectively as part of a team, contributing to a collaborative and supportive work environment
• As a condition of employment, employer will conduct a background check and drug screen prior to hire
• Ability to understand,…