Accounts Payable Bookkeeper

The Bookkeeper will play a critical role in managing various financial aspects of the organization, including accounts payable, payroll, servicing, taxes, audits, and software management. The ideal candidate will have strong organizational skills, a keen eye for accuracy, and a proactive approach to problem-solving. Primary Responsibilities

• Accounts Payable:
  • Organize vendor invoices, match them with packing slips or seek approval, and enter them into the accounting system for payment.
  • Follow up on any missing invoices or packing slips.
  • Ensure timely payment of invoices and maximize available discounts.
  • Gather invoices and receipts that were paid by company credit cards, reconcile the statement, and enter into the accounting software.
  • Submit applications for new vendor accounts as needed.
  • Enter new vendors into the accounting software.
• Payroll:
  • Manage and maintain all aspects of bi‑weekly payroll and subcontractor payments.
  • Maintain accurate payroll files and records.
  • Prepare and submit payroll taxes, including quarterly and year‑end filings.
  • Update payroll software and troubleshoot any software issues.
• Unemployment:
  • Administer unemployment claims and related documentation.
  • Keep track and document when an employee is terminated in the state unemployment portal.
• Invoicing & Billing:
  • Invoice all service orders to customers accurately and promptly.
  • Coordinate with the service department to ensure accurate coding and billing.
  • Audit service logs to ensure timely invoicing of non‑warranty service orders.
  • Assist in keeping track of warranty parts & service with manufacturers; ensuring credit memos are received, and items in inventory are appropriately added, moved and removed.
• Tax Returns:
  • Compile data and process taxes including TN SUI, 941 & 940.
  • Each January, prepare and file W‑2 & 1099 tax forms.
  • Assist in compiling data for other tax filings as required.
• Software Management:
  • Assist with any changes, customizations, upgrades, and maintenance of the accounting software.
  • Share responsibility for other office software work, upgrades, and installations.
• General Ledger & Reconciliations:
  • Periodically audit general ledger accounts, vendor accounts, customer accounts, inventory counts, reconciliations, shipping and receiving documents, and credit card charges for accuracy and approval.
  • Assist in conducting quarterly & year‑end reconciliations and closings.
• File Organization & Office Support:
  • Manage file organization of accounts payables for financial records and related documentation.
  • Fill in for other office support staff as needed and assist with tasks when required.

• High attention to detail and accuracy.
• Experience in accounts payable, payroll, accounting support or related administrative functions.
• Experience with accounting software preferred.
• Excellent organizational, analytical, and problem‑solving skills.
• Responsible, self‑motivated, a self‑starter, personable, and organized.
• The ability to manage multiple tasks simultaneously.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Strong interpersonal skills; the ability to work with diverse groups.

We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

This job description does not list all the details of the job. The CFO may request other duties formance of the duties listed in this job description will comprise a major part of the basis for job evaluation.

Management has the right to revise this description at any time. The job description is not a contract for employment, and either the employee or the employer may terminate employment at any time with or without cause.