Tax Administrative Assistant

Position Summary

Gelfand, Rennert & Feldman is seeking a Tax Administrative Assistant to join our team of dedicated professionals. The Tax Administrative Assistant is responsible for assisting staff accountants and managers with administrative components of tax filing. This position is fully in office out of our Nashville, TN office. Additionally, this role requires the ability to work overtime hours and weekends, as needed during tax season.

• Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and reporting foreign bank accounts
• Create, maintain, and monitor tax‑related projects and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met
• Coordinate with tax and account management personnel for procuring required documentation for filing tax returns and tax related payments
• Provide supporting documentation for account managers to use to book payments and receivables in Agil Link
• Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing
• Assemble and coordinate all documentation necessary for requests to the e‑file department
• Monitor status of tax returns/extensions and notify staff and managers of rejections or other errors
• Maintain awareness of return diagnostics to point out possible impediments to the filing process
• Assist with scanning and filing tax documents while maintaining proper filing procedures for effective record keeping
• Prepare tax returns and other correspondence for shipping via certified mail, express / priority mail, and Fed Ex as necessary
• Monitor booking of tax AJE’s
• Upload tax documents and other tax‑related paperwork into electronic tax binders
• Maintain knowledge and awareness of federal and multi‑state due dates, forms, and filing requirements
• Assist in tracking K‑1’s and other tax‑related documents
• Draft IRS and other tax authority correspondence when requested
• Assist in researching multi‑state and multi‑entity types filing parameters and prepare charts for filing requirements for firm employee use
• Other projects and duties as assigned

• High School Diploma is required
• Bachelor's degree in finance or accounting (preferred)
• Tax or accounting internship experience is a plus
• Proficiency in Microsoft Office Suite applications, notably Excel and Word
• Familiarity with Agil Link, GoSystems, or CCH Axcess is a plus
• Career ambition within tax and accounting
• Must possess strong attention to detail, organization, and problem‑solving skills, in addition to solid interpersonal skills and other key soft skills (i.e., communication, time management, adaptability, active listening, critical‑thinking, etc.)

This is a non‑exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $45,000 - $57,000
. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package.

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.