Assistant Controller

Employment Type

Staff

Exempt (Staff)

37.5 hours per week

Finance and Accounting

The Assistant Controller supports the Controller in managing the university’s accounting operations, financial reporting, internal controls, and audit processes. This role provides leadership over day-to-day accounting functions while ensuring compliance with generally accepted accounting principles (GAAP), federal and state regulations, and institutional policies. The Assistant Controller plays a critical role in maintaining the integrity of the university’s financial records and serves as a key liaison to internal and external stakeholders.

• Assist with preparation of monthly, quarterly, and annual financial statements in accordance with GAAP for not-for-profit institutions.
• Support the annual external audit, including preparation of financial statement footnotes, schedules, and audit work papers.
• Oversee general ledger operations, including journal entries, account reconciliations, and month‑end and year‑end close processes.
• Ensure proper accounting and reporting for donor‑restricted funds, endowments, scholarships, and other university funds.
• Monitor net asset classifications and ensure accurate releases from restriction.
• Maintain and enhance internal controls over financial reporting and operational processes.
• Serve as a primary point of contact for auditors and respond to audit inquiries and findings.
• Supervise, mentor, and develop professional accounting staff.
• Support financial systems, including ERP maintenance, chart of accounts updates, and process improvements.
• Collaborate with campus partners including Budget, Payroll, Human Resources, Advancement, and Sponsored Programs.
• Develop, document, and maintain accounting policies and procedures.
• Assist with regulatory, compliance, and survey reporting as required.

The Assistant Controller reports to the VP of Financial Operations & Controller and supervises professional accounting staff. The role works closely with senior finance leadership and campus stakeholders to support the university’s financial operations.

• Bachelor’s degree in Accounting, Finance, or a related field.
• Five to eight years of progressive accounting experience.
• Strong knowledge of GAAP, preferably within higher education or not‑for‑profit environments.
• Experience with financial statement preparation, audit coordination, and month‑end close.
• Demonstrated ability to manage multiple priorities and deadlines.

• Certified Public Accountant (CPA) or CPA‑eligible.
• Experience in higher education, fund accounting, or donor‑restricted accounting.
• Supervisory or team leadership experience.
• Experience with university ERP systems such as Banner, Workday, or Oracle.

• Strong analytical and problem‑solving skills.
• High level of attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to translate technical accounting concepts into practical guidance.
• Collaborative, service‑oriented mindset.
• Ability to remain calm and effective during audit and close cycles.

The selected candidate will be required to complete a background check satisfactory to the University. Belmont University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.