Accounts Payable Specialist

Contract duration: 6 month contract with potential to extend or convert

Job Summary

We are seeking a detail-oriented Accounts Payable (AP) Specialist to support advanced accounts payable operations in a fast-paced environment. This role is responsible for managing the full-cycle AP process, resolving complex vendor and invoice issues, supporting internal and external customers, and identifying opportunities to improve AP processes. The ideal candidate has strong analytical skills, excellent customer service abilities, and experience working with high-volume accounts payable functions.

Key Responsibilities

• Perform advanced accounts payable functions, supporting the full-cycle AP process from invoice review through payment resolution.
• Analyze and recover outstanding debit balances and reconcile discrepancies.
• Research and resolve complex invoice issues, vendor disputes, credit memos, and debit memos while ensuring timely payment and maximizing available cash discounts.
• Collaborate with internal departments and external vendors to resolve payment and invoice inquiries.
• Review vendor statements to reconcile outstanding invoices and credit memos.
• Monitor lost cash discounts and pursue recovery opportunities when applicable.
• Reconcile import payments and ensure prepaid accounts remain balanced.
• Monitor prepaid vendor accounts and obtain accurate billing with appropriate approvals.
• Report scan-based sales to vendors for invoicing and verify subsequent billings.
• Assist with quarterly vendor payback reserve calculations and other financial reporting activities.
• Prepare and present departmental metrics and statistical reports.
• Train, mentor, and audit entry-level team members on accounts payable processes and best practices.
• Recommend and implement process improvements to increase efficiency and accuracy.
• Support special projects and additional accounting initiatives as assigned.

Required Qualifications

• High school diploma or equivalent.
• Experience with full-cycle accounts payable processes.
• Strong customer service skills with the ability to effectively support internal and external stakeholders.
• Experience researching and resolving invoice discrepancies and vendor payment issues.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to work independently while collaborating across multiple departments.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience creating reports, tracking departmental metrics, or supporting financial analysis.
• Experience identifying and implementing process improvements within accounts payable operations.

Do you now or in the future require sponsorship (e.g. H-1B)? Y/N

EEO and ADA Statement:

Consulting Solutions and its family of companies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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