Manager, Capital and Plant Fund Accounting

Thank you for selecting Tennessee State University as your Employer of Choice Manager, Capital and Plant Fund Accounting

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Position Information

Position Title Manager, Capital and Plant Fund Accounting

Division Business and Finance

Department General Accounting and Financial Reporting

Number of hours per week 37.5

Months per year Fiscal (12 months)

Job Type Full-Time

Campus Main Campus

Position Number 061600

Advertised Salary

Pay Basis Monthly

Job Description The Manager, Capital and Plant Fund Accounting is responsible for managing the University’s capital assets, plant funds, construction in progress, and capital project accounting functions. This position supports accurate recording, documentation, reconciliation, reporting, capitalization, depreciation, and reporting of capital project and fixed asset activity in accordance with University policies, accounting standards, and applicable funding requirements.

This role works closely with various University departments, auditors, and state agencies to support accurate financial reporting, effective internal controls, and proper stewardship of University capital assets.

Key Responsibilities

• Manage plant fund accounting activities, including tracking capital project activity, funding sources, investment in plant, and related general ledger activity.
• Monitor capital project budgets, expenditures, funding sources, and project status to support timely capitalization and project closeout.
• Manage construction in progress activity, including reviewing project costs, monitoring balances, identifying projects ready for capitalization, and coordinating timely closeout.
• Reconcile construction in progress balances between the general ledger and project tracker, researching and resolving discrepancies as needed.
• Track and reconcile funding sources for capital projects, including state appropriations, bond proceeds, grants, institutional funds, and other applicable sources.
• Provide monthly capital project reports to various University departments.

• Maintain the University’s fixed asset records, ensuring capital assets are recorded accurately, completely, and in accordance with capitalization policies.
• Record and review asset additions, disposals, transfers, adjustments, impairments, write-downs, and retirements with appropriate documentation and approvals.
• Calculate and record depreciation expense, ensuring proper useful lives, depreciation methods, and compliance with applicable accounting standards.
• Reconcile the fixed asset subsidiary ledger to the general ledger and resolve discrepancies in a timely manner.
• Maintain asset documentation, including invoices, capitalization support, disposal approvals, and other supporting records.

• Ensure capital expenditures comply with applicable funding source requirements, including grants, bond covenants, donor restrictions, approved project scopes, budgets, and University policies.
• Support compliance with capitalization thresholds, asset classification requirements, useful life policies, depreciation methods, and plant fund accounting standards.
• Maintain and update capital asset policies and procedures to support accurate accounting, consistent documentation, and effective internal controls.
• Support procurement and approval workflows for capital purchases to help ensure proper classification, account coding, capitalization review, and compliance with University policies.