Operations Specialist

Music + Passion + Business = FBMM! Start your career with us today! FBMM represents some of the top recording and touring artists, songwriters, and creatives across all genres of music. Household names? Yep. Global superstars and stadium headliners? That too. We are an established, highly respected entertainment business management firm with offices in Nashville, New York, and Los Angeles.

We encourage employees to establish long-term careers with FBMM and, as a result, 50% of our staff have been here for more than five years. Their collective knowledge and experience create the perfect environment for mentorship. We love to promote from within and have created a clear path for advancement!

The Operations Specialist supports the accounting and administrative functions of the organization by ensuring accurate and timely processing of financial transactions. This role is essential to maintaining clean financial records, supporting vendor compliance, and assisting with monthly and year-end processes. The Operations Specialist works closely with business management teams to keep foundational financial operations running smoothly and reliably.

Essential Duties and Responsibilities include but are not limited to:

• Process Accounts Receivable payor entries accurately and in a timely manner.
• Process Accounts Payable vendor entries and review invoices for completeness and accuracy.
• Enter deposits into accounting software, including proper general ledger coding.
• Enter vendor invoices into accounting software with accurate general ledger coding.
• Review invoices with vendor banking information and submit entries as needed.

• Perform monthly and quarterly bank account reconciliations and resolve discrepancies.
• Conduct W-9 inquiries for 1099 vendors to ensure compliance.
• Assist with 1099 research and year-end preparation.

• Download and organize invoices and account statements in accordance with company procedures.
• Download monthly and quarterly bank statements in Agil Link and save to designated network locations.
• Maintain organized and complete financial documentation to support internal and external reporting needs.

Qualifications:

• Minimum of two (2) semesters of college-level accounting coursework or applicable bookkeeping experience.
• Basic understanding of accounting principles and general ledger coding.
• Proficiency in accounting software and Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Ability to manage recurring tasks and meet deadlines consistently.
• Effective communication and organizational skills.
• Must possess a high level of confidentiality and exercise independent judgment.

Physical Demands:

• Prolonged periods of sitting and working at a computer.
• Extended screen time across multiple monitors and software systems.
• Extended hours to meet deadlines during peak periods, including, but not limited to tax season, quarterly reporting, etc. as needed.

Supervisory Responsibilities:

• This position does not have supervisory responsibility.