Accounts Receivable Specialist

Accounts Receivable Specialist Overall Purpose

This role supports our client’s financial operations by managing the full accounts receivable cycle and providing treasury support. It ensures accurate invoicing, payment processing, and deposit recording to maintain healthy cash flow and reliable financial reporting. The position also contributes to bank account administration, reconciliations, and compliance with internal controls.

• Prepare and send monthly invoices.
• Coordinate with various teams to confirm billing details and documentation.
• Process daily transactions including checks, credit cards, ACH, customer refunds, process chargebacks credit/debit memos and prompt pay discounts.
• Post customer payments (cash, check, credit card transactions)
• Perform reconciliations of accounts
• Monitor Accounts Receivable aging for status and research account issues in a timely manner
• Maintain vendor relationships for invoicing
• Accurately apply payments received daily.
• Support the month-end close, prepare the chargebacks notifications and ending inventory reports, and account reconciliations
• Create and upload invoices to the GL system
• Ad Hoc projects and reporting as needed
• Work cross functionally with other departments throughout the organization, including AP. Assist with weekly check runs as needed

• Scan checks into the bank system and confirm deposit acceptance.
• Record incoming payments (checks, ACH, wires) and apply them to customer ledgers.
• Post transactions to the general ledger and reconcile accounts receivable with bank activity.

• Experience in accounts receivable, treasury, or general accounting.
• Familiarity with accounting systems and Excel.

• Strong attention to detail and organizational skills.
• Effective communication and collaboration across teams.
• Ability to manage multiple priorities and meet deadlines.
• Understanding of financial controls and ledger accuracy.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.