Accounting Assistant

Description We are looking for an Accounting Assistant to support daily financial operations in Nashville, Tennessee. This contract opportunity with potential for a permanent position is ideal for someone who is organized, dependable, and comfortable managing a mix of accounts payable, accounts receivable, reporting, and administrative accounting tasks in an in-office environment. The role requires strong attention to detail, the ability to work independently with limited oversight, and a commitment to meeting recurring weekly and monthly deadlines.

Responsibilities:

- Manage customer account balances by updating aging records, applying credits, resolving discrepancies, and documenting uncollectible items as needed.

- Process incoming payments and record deposits accurately within the Sage accounts receivable system while supporting daily cash activity.

- Enter vendor invoices and purchase order details into the Sage accounts payable module and maintain organized invoice tracking records.

- Review high-value payment activity for accuracy, prepare weekly check distributions, and coordinate mailing and document retention after payment runs are completed.

- Maintain vendor payment enrollment records and update internal tracking logs when supplier information changes.

- Support month-end activities by preparing billing for partner accounts, completing cash account reconciliations, and submitting scheduled reports to accounting leadership.

- Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain clear asset descriptions for future capitalization.

- Provide administrative backup support for ticket order fulfillment, shipping coordination, payroll-related cash handling, and paystub distribution as needed. Requirements - 2+ years of administrative or accounting support experience, preferably in a high-volume office setting.

- Hands-on knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding.

- Proficiency with Microsoft Office applications, especially Excel, and familiarity with general ledger or financial software.

- Ability to manage recurring deadlines and maintain accuracy across weekly, bi-weekly, and monthly tasks.

- Comfortable working independently, following through on routine assignments, and handling repetitive processes with consistency.

- Availability to work on-site in Nashville, Tennessee on a permanent in-office schedule.

- Valid driver's license required for post office, courier, and occasional bank-related deliveries.

- Exposure to payroll support activities, including bi-weekly payroll processing, is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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