Accounts Payable

The Hutton Hotel is a sophisticated, music-inspired boutique hotel in the heart of Nashville's vibrant West End. Known for its upscale accommodations, exceptional dining, and the renowned Analog live music venue, the property delivers personalized luxury and authentic Southern hospitality. Team members enjoy the opportunity to be part of a dynamic, guest-focused culture where creativity, collaboration, and career growth are at the forefront.

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team. The Accounts Payable Clerk will be responsible for supporting the day-to-day accounts payable operations, including processing invoices, maintaining vendor records, assisting with payment processing, and ensuring invoices are accurately coded, approved, and paid in a timely manner.

The ideal candidate is someone who is highly organized, has strong attention to detail, is comfortable working in a fast-paced hospitality environment, and can effectively communicate with both internal departments and external vendors.

Summary of Responsibilities

• Process and accurately enter vendor invoices into the accounting system.
• Review invoices for proper coding, supporting documentation, and required approvals.
• Verify invoices against purchase orders, contracts, receiving records, and other supporting documentationwhen applicable.
• Maintain accurate and organized accounts payable records.
• Assist with weekly check runs, ACH payments, credit card payments, and other payment processes.
• Monitor vendor accounts and assist with resolving invoice discrepancies and payment inquiries.
• Communicate with vendors regarding invoices, account balances, payment status, and required documentation.
• Assist with vendor setup and maintenance, including W-9s and other required documentation.
• Reconcile vendor statements and research outstanding or disputed invoices.
• Monitor accounts payable aging and assist with timely resolution of past-due invoices.
• Maintain proper documentation and filing of invoices and payment records.
• Work closely with department heads and managers to ensure invoices are properly coded and approved.
• Assist with month-end close activities, including AP accruals and outstanding invoice review.
• Assist with maintaining accurate vendor and financial information in Workday and other accounting systems.
• Maintain confidentiality of financial and company information.
• Follow company accounting policies, internal controls, and procedures.
• Support the Finance team with special projects and other accounting-related tasks as needed.

Hospitality Experience

Prior hotel or hospitality accounting experience is preferred. Experience with hotel operations, vendor invoices, group/event billing, purchasing, or hospitality accounting systems is a plus.

• 1-2 years of accounts payable, accounting, or finance experience preferred.
• Hospitality or hotel accounting experience preferred.
• Bachelor's degree in Accounting, Finance, or a related field preferred but not required with relevant experience.
• Strong understanding of basic accounting principles and accounts payable procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with Workday or other accounting/AP systems preferred.
• Strong communication and interpersonal skills.
• Ability to work independently while also collaborating effectively with the Finance and hotel operations teams.
• Ability to maintain confidentiality and handle sensitive financial information.

What You Will Bring

The ideal candidate will be dependable, organized,…