Accounting Assistant Nashville, Tennessee | Robert Half

Accounting Assistant

We are looking for an Accounting Assistant to support daily financial operations in Nashville, Tennessee. This contract opportunity with potential for a permanent position is ideal for someone who is organized, dependable, and comfortable managing a mix of accounts payable, accounts receivable, reporting, and administrative accounting tasks in an in-office environment. The role requires strong attention to detail, the ability to work independently with limited oversight, and a commitment to meeting recurring weekly and monthly deadlines.

Responsibilities:

• Manage customer account balances by updating aging records, applying credits, resolving discrepancies, and documenting uncollectible items as needed.
• Process incoming payments and record deposits accurately within the Sage accounts receivable system while supporting daily cash activity.
• Enter vendor invoices and purchase order details into the Sage accounts payable module and maintain organized invoice tracking records.
• Review high-value payment activity for accuracy, prepare weekly check distributions, and coordinate mailing and document retention after payment runs are completed.
• Maintain vendor payment enrollment records and update internal tracking logs when supplier information changes.
• Support month-end activities by preparing billing for partner accounts, completing cash account reconciliations, and submitting scheduled reports to accounting leadership.
• Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain clear asset descriptions for future capitalization.
• Provide administrative backup support for ticket order fulfillment, shipping coordination, payroll-related cash handling, and paystub distribution as needed.