Part-Time Accounts Payable and Billing Specialist Job Nashville area,Tennessee USA,Accounting

Job Title:

Accounts Payable & Billing Specialist

Reports to:

Director of Finance

Location:

Nashville

Classification:

Part time, Exempt

Mission

The mission of The Next Door Recovery is to provide a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.

Position Summary

This position is responsible for managing the organization's accounts payable process and supporting healthcare billing functions. This position ensures timely payment of vendors, accurate financial records and assist in billing management of clients, while maintaining compliance with accounting standards and healthcare regulations. The ideal candidate is detail-oriented, organized, and experienced in both accounting and healthcare revenue cycle management.

Schedule

Part-Time (approximately 20 hours per week)
Flexible schedule based on organizational needs

Primary Responsibilities And Duties Include The Following Accounts Payable

Process vendor invoices accurately and in a timely manner, ensuring the invoice is tax exempt
Maintain vendor files, including W-9s and supporting documentation.
Reconcile vendor statements and resolve discrepancies.
Assist with month-end closing, including AP accruals.
Process IRS Form 1099 statements annually
Ensure compliance with organizational purchasing and financial policies.

Healthcare Accounts Receivable

Distribute self-pay client statements on a timely basis
Research and resolve billing discrepancies for self-pay clients, as needed
Assist Admission Team with understanding Charity Care policy, Scholarships and other client billing issues as they arise.
Assist clients with payment arrangements. as needed.
Maintain compliance with HIPAA and payer regulations.

Accounting & Financial Support

Assist with bank reconciliations.
Assist with invoicing for special services.
Create and record bank deposits.
Prepare journal entries as assigned.
Support monthly financial reporting.
Assist with annual audits and financial reviews.
Perform other accounting and administrative duties as assigned.

Qualifications

Education and Experience:

Minimum of 2-3 years of accounting experience.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Experience with Quick Books and BILL a plus
Proficiency in Microsoft Excel and Microsoft Office Suite.
Strong analytical and problem-solving skills.
Excellent attention to detail and organizational skills.
Ability to maintain confidentiality and handle sensitive financial information.
Strong communication and customer service skills.

Preferred Qualifications

Experience in behavioral healthcare, substance use treatment, or nonprofit organizations.
Associate's or bachelor’s degree in Accounting, Finance, or related field, preferred.
Experience with healthcare accounts receivable, insurance billing, and collections preferred.
Knowledge of Medicaid, and commercial insurance billing.

Benefits

Flexible part-time schedule
Opportunity to contribute to a mission-driven organization
Professional and supportive work environment

This position plays an important role in maintaining the financial health of the organization by ensuring vendors are paid accurately and on time while maximizing reimbursement through efficient management of healthcare accounts receivable.

All Employees Will Adhere To The Following Professional Standards

Honor the agency mission:
The mission of The Next Door Recovery is to live out our faith by providing a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.
Consistently treat patients and co-workers with the utmost respect.
Keep ALL information regarding staff, client, diagnosis, group…