Office Coordinator

Headquartered in Nashville, TN – one of the fastest-growing and most exciting cities in the United States – August Bioservices is a privately-owned, high-growth, and high-impact Contract Development Manufacturing Organization (CDMO). As a US-based outsourcing partner that provides a wide array of expert drug discovery, drug formulation, and drug manufacturing services to pharma and biotech companies of all sizes, we play a vital role in the global pharmaceutical industry.

Our work is instrumental in helping to develop molecules today that can become the life-changing therapies of tomorrow. To support our growth plans, August is investing significant capital in a two-phase expansion project – including building a new state-of-the-art facility adjacent to our current facility. For those seeking dynamic opportunities, rewarding career paths and a chance to make a difference in global health, come grow with August!

The Office Coordinator plays a key role in creating a welcoming, organized, and efficient office environment. This role serves as the first point of contact for visitors and employees, supports employee engagement initiatives, assists the Talent team with hiring logistics, and manages day-to-day office administrative operations. The ideal candidate is highly organized, service-oriented, and proactive, with strong attention to detail and the ability to juggle multiple priorities.

• Serve as the first point of contact for all visitors, candidates, and vendors, ensuring a professional and welcoming experience.
• Manage the front desk, including greeting guests, handling incoming calls and messages, and maintaining visitor logs.
• Coordinate conference room scheduling and ensure meeting spaces are clean, stocked, and ready for use.
• Ensure office areas (common spaces, kitchens, conference rooms, and work spaces) are clean, organized, and presentable at all times.
• Support employee engagement initiatives, including planning and coordinating office events, celebrations, and team activities.
• Assist with internal communications related to office events, engagement programs, and on-site activities.
• Help maintain a positive, inclusive office culture by thoughtfully coordinating in‑office experiences.
• Support the Talent team by scheduling interviews (phone, virtual, and onsite) with candidates and hiring teams.
• Coordinate candidate travel arrangements, including flights, hotels, ground transportation, and itineraries.
• Serve as an on‑site point of contact for candidates during interviews, ensuring a smooth and welcoming experience.
• Assist with new hire orientation logistics, including scheduling, room setup, materials preparation, and day‑one support.
• Manage office supply inventory, including office materials and break‑room supplies, ensuring items are consistently stocked.
• Work with vendors to place orders, manage deliveries, and resolve issues related to office and kitchen supplies.
• Coordinate office services, including cleaning, maintenance, repairs, and equipment servicing, as needed.
• Support expense management for teams, including tracking receipts, processing invoices, and submitting expenses in accordance with company policies.
• Maintain accurate records related to office operations, vendors, expenses, and supplies.
• Identify opportunities to improve office processes, efficiency, and employee experience.
• Provide ad hoc administrative support to People/Talent and other teams as needed.

• 1+ years of experience in an office coordinator, office administrator, or similar support role.
• High School Diploma or equivalent required.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent interpersonal and communication skills with a customer‑service mindset.
• Experience supporting interview scheduling, events, or employee programs preferred.
• Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office, scheduling tools, expense platforms).
• Ability to work independently, anticipate needs, and take initiative.

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 40 pounds at times.

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