Administrative Assistant - Nashville, TN

We are seeking a dedicated and detail-oriented Badging Clerk to support our team on a part-time basis. This role is essential to the accurate and timely processing of government badging paperwork for employees, contractors, and visitors. The ideal candidate will be self-sufficient, highly organized, and capable of working independently while engaging professionally with high-level personnel and applicants.

Key Responsibilities

• Accurately process and manage government badging paperwork in compliance with federal guidelines.
• Assist client management of badging by working with DNA Fusion application.
• Removal of access to system from returned badges and preparing lanyards.
• Utilizing photoshop to finalize badge headshots.
• Review applications for completeness and correctness, identifying and resolving discrepancies.
• Communicate effectively with senior management, applicants, and contractors to obtain necessary documentation.
• Maintain secure and confidential records of all badging activities.
• Monitor and follow up on pending applications to ensure timely completion.
• Provide courteous and efficient customer service to badge applicants.
• Stay informed of updates to badging policies and procedures and implement changes as needed.

Requirements and Skills

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Previous experience in government badging, security administration, or a related clerical role is a plus.
• Exceptional attention to detail and ability to identify inconsistencies in documentation.
• Strong interpersonal and communication skills, especially when interacting with senior-level personnel.
• Ability to work independently and manage multiple tasks with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Must be able to pass a background check and meet eligibility requirements for government clearance.
• Reliable transportation required
• Prolonged periods sitting at a desk and working on a computer.
• Prolonged use of hands/fingers/arms to handle, feel, type, and reach.
• Must be able to lift 25 pounds at a time.
• Climbing, ascending or descending ladders, stairs, ramps.
• Maintaining body equilibrium to prevent falling, walking, standing or crouching on narrow, slippery, or erratically moving surfaces.
• Must be able to occasionally stand, stoop, kneel, crouch, or crawl; and is frequently required to walk.
• Hearing sounds at normal speaking levels with or without correction.
• Specific vision abilities include close, distance, color, peripheral, depth perception and the ability to adjust focus.

Location: in-person at downtown Nashville at the Tennessee Tower

Hours: 8:00 a.m.

- 3:00 p.m. 4 days a week (every day but Wednesday)