Administrative assistant

Duties include:

• Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.

• Submit and complete printing requests.

• Prepare contract documents including scope of services and budgets. Assist contract agencies with budget development.

• Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.

• Provide administrative duties including typing, word processing, and general office support.

• Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.

• Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.

• Provide support to the RPE Program Director; maintain and update SharePoint, H:
Drive, and other databases as assigned.

• Respond to RPE emails in the RPE inbox.

• Ensure that all administrative processes adhere to public health policies, procedures, and legal records.

• Monitor the sub-recipients grant budget and expenditures.

• Assist with checking sub-recipients' budget and funding revisions.