Travel and Expense Coordinator- Journeys

The Ideal Candidate

The Travel and Expense Coordinator will assist the T&E Manager to manage, control, audit, review and report travel expenses for The Journeys Group. . Manages field expense system in Store Portal to ensure cost controls and functionality. Manages lease car program and fuel program functions for efficiencies and best cost for the company. Works with airlines, car rental companies, and hotels to negotiate the best prices for company travelers.

Coordinates company relocations to ensure best efficiencies and cost on employee moves.

• Reviews daily, weekly and monthly expenses from The Journeys Group to assure all policies are met.
• Administrator in American Express and Concur to maintain all records for corporate cards/travel for The Journeys Group.
• Monitor field expense mailbox and attach receipts to expenses.
• Sends breakdown of field expenses monthly.
• Reviews invoices monthly, code and process for payment.
• Coordinates and set up approved employee relocations.
• Coordinates reservations for car/van rental requests for The Journeys Group.
• Supports T&E Manager on lease car initiatives/programs and administrator processes.
• Sends lease car accidents notification to EVP of Sales & Operations, VP Loss Prevention and T&E Manager.
• Manages Accident Program to keep repair cost minimal while ensuring lease car safety.
• Manages lease car driver information and Motor Vehicle Record background verifications.
• Communicates traffic violations from lease car drivers and address as needed.
• Manages Driver Safety program to ensure drivers are assigned safety courses when needed.
• Monitors telematic devices for lease cars.
• Reviews company cell phone usage for The Journeys Group.
• Supports VP Loss Prevention with LP functions as needed.
• Works with The Journeys Group to resolve issues regarding travel, expenses, rentals, and relocations.
• Supports all company policies, procedures, and guidelines and reports issues outside of standards.
• Negotiates with travel vendors to ensure best possible rates and discounts for the company.
• Maintains confidentiality when handling sensitive information.
• Ability and willingness to work after hours, weekends and travel overnight for business purposes if needed.

• Good computer skills with knowledge in Excel and Word programs.
• Proven ability to perform independently with minimal supervision.
• Strong interpersonal skills with the ability to negotiate deals.
• Excellent written and verbal communication skills.
• Good accounting and record keeping skills for enforcement of policies and procedures.
• Ability to prioritize and multitask.
• Operating a computer keyboard over 50% of the work time.