Executive Assistant

Overview

At Danny Wimmer Presents, we don’t just put on festivals—we create unforgettable experiences where music, fans, and brands come together in epic ways! We are currently looking for someone who thrives in a fast-paced, high-energy environment, can meet urgent deadlines, and shines under pressure. Passion for music is essential, as we offer long-term growth opportunities for individuals willing to learn from the ground up.

This role serves as the welcoming face and organizational backbone of the office, providing front desk coverage while supporting select senior leaders with essential administrative needs. The position is responsible for creating a professional, friendly, and well-run office experience including managing calendars and meetings, greeting visitors, handling day-to-day office needs, and supporting internal teams. Success in this role requires strong organization, discretion, attention to detail, and a service-oriented mindset, along with the ability to juggle priorities in a fast-paced, collaborative environment.

Responsibilities

• Provide day-to-day administrative support to 2–3 senior leaders, including calendar management and meeting coordination
• Schedule meetings across internal and external stakeholders, ensuring accurate invites and logistics
• Assist with meeting preparation, including agendas, materials, and post-meeting action items when appropriate
• Coordinate executive travel as needed, including flights, hotels, and itineraries
• Help triage incoming requests, flag priorities, and support timely follow-up
• Assist with meeting prep and light follow-up when appropriate
• Handle sensitive information with a high level of discretion and confidentiality
• Serve as the primary point of contact for the office, greeting employees, visitors, and guests with warmth and professionalism
• Manage visitor check-ins and notify staff of arrivals
• Handle incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and welcoming front desk and reception area
• Manage conference room scheduling and basic meeting setup
• Ensure meeting spaces are tidy, stocked, and technology-ready
• Assist with basic AV and meeting tech troubleshooting; escalate issues as needed
• Act as a go-to resource for general office questions and day-to-day support
• Support internal meetings, office events, and special projects as assigned
• Represent the company and office culture with professionalism, attention to detail, and a service-oriented mindset

Preferred Qualifications

• 4+ years of experience in an administrative assistant, executive assistant, front desk, or office coordination role
• Experience supporting senior leaders with calendar management and meeting coordination
• Strong interpersonal and communication skills with a professional, welcoming demeanor
• Highly organized with the ability to manage multiple priorities and shifting requests
• Proven discretion and sound judgment when handling confidential information
• Comfortable working in a fast-paced, in-office environment
• Proficiency with Google Workspace and/or Microsoft Office; quick to learn new tools and systems
• Basic familiarity with office technology, AV setups, and virtual meeting platforms
• Detail-oriented, dependable, and service-minded with a proactive approach to problem-solving

This position is based in Nashville, TN. Hybrid working schedule, 4 days in office.