PartTime Office Administrator Receptionist

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Competitive salary

We are seeking a motivated and outgoing Part-Time Office Administrator / Receptionist to join our team. In this role, you will provide clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, maintaining office equipment and building maintenance requests, typing engineering and marketing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Maintain office calendar
• Organize lunch meetings
• Write emails, memos, specifications, and letters and distribute them appropriately
• Perform basic administrative activities
• Order office supplies
• Communicate all building maintenance issues to property manager
• Coordinate with office equipment vendors and janitorial staff as needed
• Create and maintain a log for all company software
• Assist with tracking continuing education requirements for engineers
• Design marketing material for client proposals (knowledge of Adobe InDesign software preferred)

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Office Administrator or in a similar position
• Familiarity with standard office equipment such as printers, copiers, multiline telephones
• Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe In Design
• Highly organized with excellent time management skills and the ability to prioritize projects